HRA EXECUTIVE

Sapura Industrial; Gurun; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading industrial firm in Malaysia is looking for a dedicated HR and Administrative Officer to support various operational functions. You will manage payroll assistance, employee services, and expatriate housing, ensuring smooth daily operations. The ideal candidate holds a diploma in HR or Business, with 2-3 years of HR experience, preferably in automotive manufacturing. Strong coordination and communication skills are essential. This position offers an opportunity to work in a fast-paced environment while collaborating with various departments.

Qualifications

• 2–3 years of experience in Recruitment or Human Resources, preferably in automotive or manufacturing sector.
• Experience in high‑volume hiring is an added advantage.
• Familiarity with workplace safety requirements and company policies.

Responsibilities

• Support HR operations including payroll and employee services.
• Manage expatriate housing and compliance with local authorities.
• Oversee office administration and coordinate recruitment activities.

Skills

Strong coordination skills

Proficient in Microsoft Office

Excellent communication skills

Attention to detail

Education

Diploma in Human Resource Management or Business Administration

Tools

Microsoft Excel

Recruitment platforms

Job description

Job Purpose

To support Human Resource and Administration operations, including payroll assistance, employee services, expatriate housing management, PBT licensing, utilities management and general administrative duties to ensure smooth daily operation.

Key Responsibilities

A. Payroll Support

1. Assist in preparing monthly payroll inputs (attendance, overtime, allowances, claims, deductions).
2. Verify attendance records, lateness, absences, and leave updates from the HR system.
3. Prepare supporting documents for payroll submission to HR Executive / Finance.
4. Ensure accuracy in employee information—new joiners, resignations, salary adjustments.
5. Assist in statutory submissions (EPF, SOCSO, EIS, PCB, LHDN) and maintain monthly records.
6. Handle confidential payroll information with strict integrity and data privacy.

B. Human Resource Administrative Support

1. Maintain employee records, personal files, service history and document tracking.
2. Support recruitment activities (interview scheduling, document collection, onboarding).
3. Prepare HR documents (offer letter, confirmation letter, memo, disciplinary letters).
4. Assist in training coordination, attendance recording and HR-related reports.

C. Expatriate Services & Accommodation Management

1. Monitor and manage rented houses for expatriates, including:
   • Rental tracking, renewal reminders and tenancy agreement filing.
   • Routine house inspections and coordination for repairs or maintenance.
   • Handover process during move‑in and move‑out.
2. Utility management:
   • TNB, Air Kedah, Indah Water, internet and other services.
   • Ensure bills are paid on time and maintain monthly payment records.
3. Expatriate support:
   • Assist with settling‑in arrangements (keys, utilities, amenities).
   • Liaise with relevant internal departments for access cards, transport or facilities.

D. Local Authority (PBT) & Regulatory Compliance

1. Handle license applications, renewals and fee payments (business licence, signage, advertisement permit, etc.).
2. Liaise with Majlis Daerah/Majlis Perbandaran and relevant PBT officers.
3. Maintain license expiry calendar and documentation for audits or inspections.

E. Office Administration

1. Oversee office utilities, maintenance services, cleaners and general office condition.
2. Manage office supplies, stationery and vendor coordination.
3. Support company vehicle administration (road tax, insurance, servicing).
4. Assist in organising company activities: events, CSR, safety briefings, welfare programs.

F. Reporting & Documentation

1. Maintain monthly HR reports: payroll, utilities, tenancy tracker, PBT license tracker.
2. Assist in audit preparation and compliance documentation.
3. Ensure accurate filing and documentation for internal and external review.

G. General HR Support

1. Assist in HR administrative tasks including employee file maintenance, HR letters, and supporting audits.
2. Provide manpower updates to supervisors and assist with urgent hiring activities when required.
3. Perform any additional responsibilities or assignments as directed by the Superior from time to time.

Qualification requirements

• Diploma in Human Resource Management, Business Administration, or related field.
• Experience in recruitment within automotive or manufacturing industries is an advantage.
• Strong coordination skills, especially for high‑volume hiring.
• Proficient in Microsoft Office and recruitment platforms.
• Ability to work in a fast‑paced, manpower‑driven operational environment.

Working experience requirement

• 2–3 years of experience in Recruitment or Human Resources, preferably in automotive or manufacturing sector.
• Experience in high‑volume hiring (PTM, Technicians, QC Inspectors) is an added advantage.
• Exposure to recruitment for technical roles (Maintenance, Engineering, Production Support) is preferred.
• Familiarity with conducting walk‑in interviews & job fairs.

Organization knowledge requirements

• Knowledge of company manpower structure, including headcount planning, shift patterns, and production workforce needs.
• Understanding of workplace safety requirements, PPE usage, and plant discipline standards.
• Awareness of company policies, code of conduct, and general HR procedures.

Competencies & Skills requirement

A. Core Competencies

• Teamwork & Collaboration – Able to work closely with production, engineering, and quality departments.
• Communication Skills – Clear communication with candidates, managers, and external institutions.
• Customer Service Orientation – Provides timely support to hiring managers and candidates.
• Attention to Detail – Ensures accuracy in documentation and recruitment records.

B. Technical Competencies

• Candidate screening based on job specifications in the automotive industry.
• Ability to interpret job profiles for technical and operational positions.
• Knowledge of recruitment tools, job portals, and social media sourcing.

C. Administrative & Organizational Skills

• Strong multi‑tasking skills, especially during urgent manpower demand.
• Well‑organized in managing recruitment trackers, interview schedules, and documentation.
• Proficient in Microsoft Excel, Word, PowerPoint, and HR systems.

D. Personality Traits

• Proactive and able to work under pressure in a fast‑paced environment.
• Approachable, professional, and confident when dealing with candidates and internal stakeholders.
• Strong sense of responsibility, confidentiality, and work ethics.
• Work well with different departments.
• Pay attention to details and take responsibility.
• Handle pressure and work with others in a team.