HR OFFICER / HR EXECUTIVE

Jobstreet Malaysia; Pasir Gudang; On-site; MYR 40,000 - 60,000; Full time

Job summary

A leading recruitment agency seeks an experienced HR professional to manage recruitment, payroll processes, and HR operations in Malaysia. Responsibilities include conducting interviews, preparing payroll, maintaining employee records, and ensuring compliance with regulations. Candidates should have a degree in human resources or business administration, along with at least 3 years of relevant experience. Strong communication and organizational skills are essential for success in this dynamic role, emphasizing attention to detail and confidentiality.

Qualifications

• Minimum 3 years of working experience in HR operations.
• Strong knowledge of HR processes including recruitment, payroll, and employee records.
• Familiar with Malaysian Employment Act 1955 and basic labor regulations.

Responsibilities

• Conduct interviews and manage recruitment processes.
• Prepare payroll and relevant reports for accounts.
• Maintain HR data system and ensure compliance with regulations.

Skills

HR processes

Communication skills

Interpersonal skills

Organizational skills

Attention to detail

Education

Diploma or Bachelor’s Degree in Human Resources or Business Administration

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Manpower recruitment, arrangement for advertisement, and follow-up procedures.

Responsible in arrangement and conduct interview with potential worker e.g walk in interview for operator-level positions.

Ensure all employees understand and adhere to the company's system, rules, and regulations.

Prepare the offer letter for the new employee and job description documents.

Make an arrangement of uniforms for the new worker, c/w annual measurements for all confirmed employees.

Responsible in payroll preparation. This includes final checking on allowances and reduction to statutory bodies and others. Finally, print out all the relevant reports and submit them to accounts for payment.

Reconcile payroll listing and letter for submission to the banks for credit into employees' individual accounts.

Print report for respective bodies by listing or diskette before issuing the cheque, e.g., EPF, SOCSO, Income Tax, Tabung Haji, ASB, etc.

Prepare statistical report and HRD levy reports and submit to the Finance & Account Department.

Responsible in updating and recording the training record for individual employees.

Maintain ISO and HACCP-related documents.

Involved in the reservation of hotel, air ticket and limousine service when required.

Involved in making arrangement for in-house and public training. This includes registration, getting approval/claim from HRD for SBL/PROLUS scheme etc., arranging for accommodation, hotel, and travelling passage as required.

Prepare documentation for training as ISO and HACCP requirements.

Prepare documentation for SOCSO claim in the event of an accident occurring in the company during working hours.

To assist the HR Manager in issuance of warning letters, show cause letter and termination letters.

Process on renewal of licences e.g Export (MITI), MPOB (Import/Export) & Halal.

Controlling and ordering office equipment e.g stationary, copiers, telecommunication systems, etc.

Updating the human resources data system with relevant updates on employee profiles.

Annually prepare for the following tasks :

1. a) Documents for performance appraisal.
2. b) Prepare EA Forms.
3. c) Bonus calculation.
4. d) Prepare salary adjustment and promotion letter.
5. e) Annual Dinner arrangement.
6. f) Handling disciplinary matters of employees.
7. g) Monthly annual leave costing.
8. h) Supervise and monitor the subordinate job as per instruction.
9. i) Train subordinate to improve skill.
10. j) Other duties to be assigned by HR Manager.

Qualifications & Education

Minimum Diploma or Bachelor’s Degree in Human Resources, Business Administration, or equivalent.

Computer literate with proficiency in MS Office (Word, Excel, PowerPoint).

Minimum 3 years of working experience in HR operations.

Additional Requirements

Strong knowledge of HR processes including recruitment, payroll, attendance, and employee records.

Familiar with Malaysian Employment Act 1955 and basic labor regulations.

Good communication and interpersonal skills.

Able to work independently with minimal supervision.

Strong organizational skills and attention to detail.

Able to handle confidential information with professionalism.

Experience in HR system/software will be an added advantage.