HR Manager/Senior HR Executive

Reeracoen Recruitment; George Town; On-site; MYR 121,000 - 183,000; Full time

Job summary

A recruitment agency in George Town, Penang is seeking a qualified individual for HR operations. The role encompasses recruitment coordination, employee management, and compliance with local employment laws. Strong organizational and communication skills are required to excel in a fast-paced environment. Tasks include managing HR documentation, coordinating full-cycle recruitment, supporting onboarding processes, and ensuring adherence to statutory regulations. Ideal candidates should be proactive and detail-oriented.

Qualifications

• Experience in end-to-end HR operations and recruitment coordination.
• Knowledge of statutory compliance and employee lifecycle management.
• Ability to manage multiple administrative tasks and ensure timely processing.

Responsibilities

• Manage HR administrative tasks, employee records, and documentation.
• Coordinate full-cycle recruitment activities and maintain talent pipelines.
• Support onboarding experiences and HR engagement initiatives.
• Ensure HR practices comply with local legislation and standards.
• Participate in HR audits and process improvements.

Skills

Strong organisational skills

Cross-border communication

Hands-on execution

Job description

Reeracoen Recruitment – George Town, Penang

Position Overview

This role is responsible for end-to-end HR operations, recruitment coordination, employee lifecycle management, and statutory compliance while supporting the implementation of group HR frameworks, systems, and processes. The position requires strong organisational skills, cross-border communication, and hands‑on execution in a fast‑paced and growing environment.

Key Responsibilities

1. HR Operations & Administration

• Manage day‑to‑day HR administrative tasks, employee records, and documentation across multiple entities.
• Ensure timely processing of onboarding, probation, confirmation, contract renewals, exits, and employee letters.
• Maintain HR filing, employment contracts, HR trackers, organisational charts, and headcount reports.
• Support payroll preparation by consolidating monthly inputs, allowances, overtime, deductions, and statutory changes.

2. Recruitment & Staffing

• Coordinate full-cycle recruitment activities: job posting, screening, interview scheduling, reference checks, and offer issuance.
• Liaise with hiring managers to understand manpower needs and provide support on candidate sourcing and selection.
• Maintain recruitment dashboards and talent pipelines for critical and recurring vacancies.

3. Employee Lifecycle & Engagement

• Support orientation and onboarding experience for new hires in collaboration with site leads and department heads.
• Monitor probation timelines, issue confirmation/extension letters, and update status accordingly.
• Assist in planning and executing HR engagement initiatives such as team‑building events, recognition programmes, and internal communications.

4. Compliance & Statutory Requirements

• Ensure HR practices meet local employment legislation across assigned countries (e.g., Malaysia, Taiwan, etc.).
• Coordinate statutory submissions and employee documents required by local authorities.
• Assist in maintaining company policies, employee handbooks, and HR SOP compliance.

5. HR Support

• Support HR audits, process improvements, and standardisation of HR forms, templates, and frameworks.
• Participate in group HR initiatives such as competency development, performance cycle, and policy alignment.