HR Executive / Senior Executive

NSK GROCER (KL) SDN. BHD.; Kuala Lumpur; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading retail grocery company in Kuala Lumpur is seeking a Human Resources Executive to oversee payroll management, recruitment processes, and employee training. The ideal candidate will have 2-3 years of HR experience, preferably in retail, and good communication skills in English and Bahasa Malaysia. This role involves supporting timely payroll, ensuring compliance with Malaysia's labour laws, and facilitating training initiatives. Join us as we work towards being the leading wholesale and retail company, offering career advancement opportunities.

Qualifications

• Minimum 2–3 years HR experience, preferably in retail or supermarket industry.
• Familiar with payroll systems, shift work and retail manpower structure.
• Good communication skills in English and Bahasa Malaysia (Mandarin is an advantage).

Responsibilities

• Process monthly payroll for branch and HQ staff accurately and on time.
• Coordinate recruitment for store operations (cashiers, promoters, supervisors, etc.).
• Assist in planning and organizing training programs.
• Handle staff enquiries related to payroll and company policies.

Skills

Good communication skills in English

Knowledge of Malaysia Employment Act

Ability to handle multiple branches

Familiar with payroll systems

Education

Diploma or Degree in Human Resource or Business Administration

Job description

Position: Human Resources Executive

We are seeking a Human Resources Executive to manage payroll, recruitment, training, and employee relations for our stores.

Payroll & Attendance Management

• Process monthly payroll for branch and HQ staff accurately and on time
• Manage attendance, OT, public holidays, rest days and shift allowances
• Handle statutory contributions (EPF, SOCSO, EIS, PCB) and payroll reports
• Maintain employee records, contracts, confirmation and resignation documents
• Support audits and ensure compliance with Malaysia labour laws

Recruitment & Manpower Planning

• Coordinate recruitment for store operations (cashiers, promoters, supervisors, fresh food staff, etc.)
• Liaise with branch managers on manpower requirements and replacements
• Arrange interviews, prepare offer letters and onboarding documents
• Manage hiring of full‑time, part‑time and foreign workers (if applicable)

Training & Development

• Coordinate onboarding and orientation programs for new joiners
• Assist in planning, organizing, and scheduling training programs (customer service, SOP, safety, food handling, etc.)
• Coordinate with internal trainers or external training providers when required
• Track training attendance, effectiveness, and maintain up‑to‑date training records
• Support employee performance improvement initiatives and internal promotion planning

Employee Relations & Operations Support

• Handle staff enquiries related to payroll, leave, benefits, and company policies
• Support disciplinary processes, counselling, and basic grievance handling
• Assist in implementing HR policies and standard operating procedures across branches
• Work closely with Operations and Store Managers to support daily retail operations

Job Requirements

• Diploma or Degree in Human Resource, Business Administration or related field
• Minimum 2–3 years HR experience, preferably in retail or supermarket industry
• Familiar with payroll systems, shift work and retail manpower structure
• Knowledge of Malaysia Employment Act and statutory requirements
• Good communication skills in English and Bahasa Malaysia (Mandarin is an advantage)
• Able to work independently and handle multiple branches

NSK Grocer (KL) Sdn Bhd is a trading, wholesale and retail grocery business focusing on premium products, offering fresh groceries, beverages and diary products. The company is exploring digital transformation with an online store to stay competitive.

We aim to be the leading wholesale and retail company by providing high quality ranges of products and offering opportunities for career advancement within the company.