HR Coordinator | (TA and Admin)

PERSOL; Bayan Lepas; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading HR solutions firm is seeking an HR candidate with experience in administrative tasks and recruitment activities. The ideal candidate should be familiar with applicant tracking systems and staffing operations. Responsibilities include managing interview schedules, creating offer letters, and supporting compliance efforts. The position demands strong organizational and communication skills, alongside the ability to work in a fast-paced environment. Fresh graduates with relevant experiences are welcome to apply.

Qualifications

• Strong understanding of administrative operations in Staffing/HR.
• Excellent oral and written communication skills.
• Ability to work in a fast-paced environment.
• Must have experience utilizing an applicant tracking system (ATS).

Responsibilities

• Manages candidate’s interview scheduling.
• Creates offer letters and obtains required approvals through SmartRecruiters.
• Supports Operations Compliance team as needed.
• Provides information to employees and candidates.

Skills

Strong interpersonal skills

Strong experience drafting business correspondence

Strong organizational skills

Attention to detail

Education

Fresh graduate with similar experiences

Tools

SmartRecruiters

MS Word

Excel

PowerPoint

Outlook

Job description

Contract: 6 Months, Fix Contract (not renewable) - Under PERSOL

Summary

Our clients is seeking for a HR that has experienced in Admin tasks and Recruitment activities. Familiar with ATS and Staffing operations.

Duties and Responsibilities

• Manages candidate’s interview scheduling
• Verifies details of job in SmartRecruiters
• Creates offer letters and obtains required approvals through the SmartRecruiters applicant tracking system
• Initiate pre-hire on-boarding for new employees
• May assist in the new hire orientation process
• Enters data into automated systems and audits data entry.
• Verifies completeness and accuracy of documents and maintains files.
• Provides information to employees and candidates
• Assists in complex administrative processes
• May prepare special reports for management
• Participates in project teams as assigned
• May coordinate candidate’s interview travel
• Ideate on creative solutions for challenges
• Manage, support and maintain audit process and readiness for country
• May assist with creation of PR/POs
• May assist with processing documentation
• Supports Operations Compliance team as needed

Qualifications

• Strong understanding of administrative operations in Staffing/HR
• Must be very detail-oriented and have a strong ability to multi-task
• Excellent oral and written communication skills
• Proficient at using a PC; highly proficient in the use of MS Word, Excel, and PowerPoint
• Must be proficient calendaring in Outlook and using Intranet/Internet
• Must have experience utilizing an applicant tracking system (ATS).
• Experience with SmartRecruiters a plus
• Able to read, analyze, and interpret company policies and guidelines
• Able to effectively present information and respond to questions from managers and employees
• Able to interact and communicate effectively with employees, candidates, vendors, contractors, and management in a professional manner
• Ability to work in a fast-paced environment
• Aware that governmental employment laws and regulations exist which govern work hours, working conditions, wages, benefits, record keeping, hiring, promotion and termination practices
• Must be able to communicate (verbal and written) in English language
• Open to fresh graduate with similar experiences

Skills

• Strong interpersonal skills with ability to maintain confidentiality, conduct business in ethical manner, present a credible image and accept and follow direction
• Strong experience drafting business correspondence
• Strong organizational skills and attention to detail is an absolute must