HR Clerk

Jobstreet Malaysia; Port Klang; On-site; MYR 20,000 - 100,000; Full time

Job summary

A leading recruitment firm in Malaysia is seeking a dedicated individual to oversee foreign worker administration, including contract management and compliance reporting. Responsibilities include monitoring attendance, managing hostel accommodations, and verifying invoices. The ideal candidate will have a diploma or degree in HR or business, with 1-3 years of relevant experience. This role offers an opportunity to develop skills in coordination and stakeholder management while contributing to the welfare of foreign workers in a supportive environment.

Qualifications

• 1–3 years HR experience; exposure to foreign worker management is an advantage.
• Role builds strong coordination, analytical, and stakeholder management skills.
• Opportunity to manage end-to-end foreign worker operations.

Responsibilities

• Oversee foreign worker administration and compliance reporting.
• Monitor attendance records and ensure payroll accuracy.
• Manage hostel and welfare issues for foreign workers.
• Verify invoices related to workers and operations.
• Prepare reports on manpower and foreign worker status.

Skills

Coordination

Analytical skills

Stakeholder management

Education

Diploma/Degree in HR, Business, or related field

Job description

The position involves overseeing foreign worker administration, attendance monitoring, hostel and welfare management, invoicing, and compliance reporting.

1. Contract & Foreign Worker Administration

• Prepare, renew, and track employment contracts for foreign workers.
• Manage work permit applications, renewals, and related documentation.
• Coordinate with agencies on arrival, onboarding, medical check-up, and compliance matters.
• Handle FOMEMA processes, scheduling, and follow-up on results.

2. Attendance & Leave Management

• Monitor daily attendance, OT records, lateness, and absenteeism.
• Verify and update leave applications in HR system.
• Prepare monthly attendance summary for payroll processing.

3. Hostel & Welfare Management

• Oversee hostel assignment, check-in/check-out, and occupancy records.
• Conduct periodic hostel inspections to ensure safety and cleanliness.
• Coordinate repairs, maintenance, and resolve worker welfare issues.

4. Invoice & Cost Control

• Verify agency, hostel, transport, and medical invoices before submission.
• Ensure accuracy against contracts, attendance, and service agreements.

5. Compliance & Reporting

• Maintain complete records for JTKSM, Immigration, and internal audits.
• Prepare monthly reports on manpower, turnover, absenteeism, and foreign worker status.
• Ensure compliance with company policies, labour laws, and safety procedures.

Requirements

• Diploma/Degree in HR, Business, or related field.
• 1–3 years HR experience; exposure to foreign worker management is an advantage.
• Role builds strong coordination, analytical, and stakeholder management skills.
• Opportunity to manage end-to-end foreign worker operations.
• Exposure to workforce planning, attendance systems, and HR operational processes.