HR Assistant

PAUL Bakery; Kuala Lumpur; On-site; MYR 20,000 - 100,000; Full time

Job summary

A growing restaurant chain in Kuala Lumpur seeks an HR Assistant to enhance operations and employee experience. The role involves recruitment, maintaining employee records, and supporting training initiatives. Both experienced candidates and fresh graduates are welcome as training is provided, making it a great opportunity for aspiring HR professionals. Candidates should have a diploma in HR or a related field and possess strong communication and organizational skills.

Qualifications

• Fresh graduates are encouraged to apply; training will be provided.
• Experience in HR or administrative roles is an added advantage.
• Basic knowledge of the Employment Act 1955 and statutory requirements is preferred.

Responsibilities

• Assist with job postings, interview arrangements, and candidate coordination.
• Maintain employee personnel files with accuracy and confidentiality.
• Monitor attendance and follow up on missing punch‑in/out or documents.
• Assist in responding to employee queries in a respectful, helpful manner.
• Coordinate training schedules, attendance, and evaluation forms.

Skills

Strong communication skills

Organizational skills

Attention to detail

Multitasking

Proficient in Microsoft Office

Education

Diploma/Degree in Human Resources, Business Administration, or related field

Job description

As PAUL Malaysia continues to grow, we are expanding our HR team to strengthen support for our people and operations. The HR Assistant plays an important role in ensuring smooth HR processes, timely assistance to outlets, and a positive employee experience.

This position is open to both experienced candidates and fresh graduates who are eager to learn and build their HR career in a supportive environment.

KEY RESPONSIBILITIES

1. Recruitment & Onboarding

Assist with job postings, interview arrangements, and candidate coordination.

Support the preparation of onboarding documents.

Assist in arranging orientation, uniform distribution, and staff ID preparation.

Maintain recruitment trackers and ensure timely updates.

2. HR Administration

Maintain employee personnel files (physical & digital) with accuracy and confidentiality.

Update staff information in HR systems and internal trackers.

Support insurance enrollment/termination and liaise with insurance providers.

3. Attendance & Leave Management

Monitor attendance and follow up on missing punch‑in/out or documents.

Compile and update MC, annual leave, unpaid leave, and other leave records in accordance with the Employment Act 1955.

Work closely with outlets to ensure timely submissions.

4. Employee Relations & HR Support

Assist in responding to employee queries in a respectful, helpful manner.

Support documentation for disciplinary matters and domestic inquiries, aligned with Industrial Relations Act 1967.

Assist in employee engagement activities and company events.

5. Training & Development Support

Coordinate training schedules, attendance, and evaluation forms.

Update training records and monitor expiry dates for required certifications (e.g., Food Handler).

6. General HR Operations

Provide day‑to‑day HR support to HQ and outlets.

Assist in HR audits, uniform issuance, and monthly/quarterly HR reporting.

Maintain a professional, service‑oriented approach at all times.

REQUIREMENTS

• Diploma/Degree in Human Resources, Business Administration, or related field.
• Fresh graduates are encouraged to apply; training will be provided.
• Experience in HR or administrative roles is an added advantage.
• Basic knowledge of the Employment Act 1955 and statutory requirements is preferred.
• Strong communication skills, a positive attitude, and willingness to learn.
• Good organizational skills, attention to detail, and ability to multitask.
• Proficient in Microsoft Office and comfortable with HR systems.

KEY ATTRIBUTES

• People‑focused and approachable
• Reliable, responsible, and professional
• Proactive and eager to grow
• Team player with good interpersonal skills
• Forward‑thinking and adaptable to a growing business environment