HR & Admin Associate

Advantek; Bayan Lepas; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading HR firm is seeking a dedicated HR Assistant in Bayan Lepas, Penang. The role involves supporting HR administrative tasks, assisting in recruitment processes, and managing employee records. Candidates should have a relevant diploma and 2-5 years of HR experience preferred. Strong interpersonal, multitasking, and problem-solving skills are essential. This position offers an opportunity to contribute to a dynamic HR environment while developing your career.

Qualifications

• 2–5 years of HR working experience preferred.
• Ability to work independently and take initiative.
• Detail oriented and a fast worker.

Responsibilities

• Assist HR administration functions including attendance and leave checking.
• Conduct new hire orientation and handle on-boarding and off-boarding processes.
• Review and maintain employee records and HR-related documents.
• Assist in recruitment processes including job postings and interviews.

Skills

Interpersonal communication skills

Microsoft Office proficiency

Multitasking

Problem solving

Teamwork

Education

Diploma in Business Studies/Administration/Management or equivalent

Job description

Job Summary

The role is responsible to assist & support in all aspects of day-to-day HR admin functions, with the main focus of supporting the overall human resources and administration activities and programs.

Job Responsibilities

• Involve in attendance and leave checking.
• Conduct new hire orientation and exit interview.
• Handle all on-boarding and off-boarding related matters.
• Review, update, maintain and proper filing of employee records, personal files, HR-related documentations, policies and procedures.
• Handle HR administration works such as preparation of employment contracts, confirmation, transfer or promotion, warning letters and etc.
• Attend to all employees' queries pertaining to HR policies & procedures.
• Monitor & follow up on all Government related matters such as application of work permit, HRDF claim workmen's Compensation claim, etc.
• Administration of group insurance related matters.
• Assisting the Supervisor in administration and execution of HR activities effectively, such as performance appraisal, training and developments, employee relations, etc.
• Assist in the recruitment process, such as job posting and set up interviews as well as job offer.
• Support for administrative matters, such as office facility maintenance, office cleanliness, stationery order and track stock level, oversee cleaner and security guard.
• Manage phone call and correspondence letter in professional manner.
• Perform all other ad-hoc tasks assigned by superior.

People Requirements

• 2–5 years of HR working experience are preferred; other applicants are encouraged to apply.
• Possess at least Diploma / Advanced / Higher / Graduate Diploma in Business Studies / Administration / Management, Human Resource Management or equivalent.
• Proficiency in Microsoft Office especially with word, excel and power point applications.
• Able to work independently and has initiative, good interpersonal communication skills.
• Fast worker and able to multitask and take on new roles as and when assigned.
• Detail oriented, strong problem solving and teamwork skills.
• Payroll working experiences will be an added advantage (not mandatory).
• Candidates must be willing to work at Bayan Lepas, Penang.