HR & Admin Executive

NLC General Pest Control; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A local pest control company in Malaysia, Selangor is seeking a Human Resources Administrator. Responsibilities include managing employee records, payroll processes, recruitment, and office administration. The ideal candidate holds a Diploma or Degree in a relevant field with at least 1 year of experience. Proficiency in English and Malay is required, while knowledge of Mandarin and Cantonese is a plus.

Qualifications

• Minimum 1 year of experience in related fields.
• Ability to handle various administrative tasks.
• Well-versed in labor legislation.

Responsibilities

• Monitor employee leave and attendance records.
• Ensure personal files are updated and correct.
• Manage payroll processes and calculations.
• Coordinate recruitment and onboarding of new joiners.
• Handle office administrative tasks and equipment.

Skills

Ability to work under pressure

Proficient in English

Proficient in Malay

Knowledge of Mandarin

Knowledge of Cantonese

Education

Diploma or Degree in Human Resources Management/Business Studies/Administration/Management

Job description

Monitor employee leave record via E-Leave portal

Verify employee attendance record by monthly basis

Ensure employee personal file are updated from time to time

Maintaining employee record in disciplinary issues and knowledge in labor legislation

Involves in monthly payroll process (Overtime calculation, KPI , etc)

Update new joiner and resigned staff details in the system

Involves in recruitment process

Involves in new joiner orientation and training program

Preparation of Offer letter, Increment Letter, MEMO and other related letters

Monitor employee medical, petrol & handphone usage accordingly by monthly basis

Verify traveling claim receive from Finance Department by monthly basis

Ensure company licenses are updated from time to time

Responsible for managing all office administrative aspects such as office equipment, cleaning, stationary, maintenance of insurance policies (staff, general and motor vehicle) and miscellaneous services

Manage the delivery of documents and company stationaries

Involves in shipment arrangement if needed

Assist in customer enquiries via incoming calls or email

Ad-hoc task from time to time

Requirement:

Diploma/ Degree Holder in Human Resources Management/Business Studies/Administration/Management or equivalent

Minimum 1 year experience.

Candidate must be able to work under pressure

Candidate must be well versed in English, Malay. Candidates who can speak Mandarin & Cantonese will be an added advantage