HR & Admin Executive

Kao (Malaysia) Sdn Bhd; Petaling Jaya; On-site; MYR 70,000 - 100,000; Full time

Job summary

A leading company in health and beauty is seeking an AVP (HCD & Admin) to oversee HR and administrative operations, ensuring compliance with Malaysian regulations. The ideal candidate will have a Bachelor's degree in Human Resources or Business Administration and 2–4 years of relevant experience. Responsibilities include managing the employee lifecycle, administering HR documentation, and handling office administration. This role offers a chance to contribute to a positive employee experience and support organizational goals.

Qualifications

• Minimum 2–4 years of relevant HR & administrative experience.
• Familiarity with Malaysian employment regulations and HR operational practices.

Responsibilities

• Support end-to-end employee lifecycle processes including onboarding and offboarding.
• Administer HR records and documentation with accuracy and confidentiality.
• Manage office administration matters including vendor coordination.

Skills

Organisational skills

Good communication

Interpersonal skills

Proficient in Microsoft Office

Education

Bachelor’s Degree in Human Resources or Business Administration

Job description

AVP (HCD & Admin) | Strategic HR Management, Talent Development

Company Description

Kao Malaysia Sdn. Bhd., established in 1973 as part of Kao Corporation Japan, is committed to enriching lives and supporting sustainability through high-quality products designed with consumers' needs in mind. The company’s product portfolio includes well-loved brands such as Attack, Biore, Curel, Magiclean, Liese, and Merries within health, beauty, hygiene, and living care categories. Guided by the "Kirei Life" philosophy, Kao Malaysia aspires to enhance lives and create a future where people and nature thrive together. We remain dedicated to delivering innovative solutions, fostering sustainability, and exceeding consumer expectations. With three regional sales offices and partner distributors, Kao Malaysia serves customers nationwide, including East Malaysia and Brunei.

Job Purpose

To support the effective delivery of Human Resources and Administrative operations, ensuring compliance with Malaysian employment regulations, efficient office administration, and a positive employee experience aligned with company values and business objectives.

Key Responsibilities

Human Resources (HR)

• Support end-to-end employee lifecycle processes including onboarding, confirmation, transfer, and offboarding.
• Administer employee records, HR documentation, and HRIS systems with accuracy and confidentiality.
• Support recruitment activities including interview coordination, offer preparation, and pre-employment documentation.
• Assist in implementing HR policies, employee handbook updates, and internal communications.
• Support employee engagement activities, training programs, and performance management exercises.
• Handle routine employee queries professionally and elevate complex issues where necessary.

Administration & Office Management

• Manage office administration matters including facilities, pantry, stationery, vendors, and service providers.
• Coordinate office maintenance, repairs, and liaison with building management.
• Maintain company assets records including company cars, access cards, and office equipment.
• Support company events, meetings, briefings, and corporate activities.
• Ensure proper filing and documentation for audits and internal reviews.

Job Requirements

• Bachelor’s Degree in Human Resources, Business Administration, or related fields.
• Minimum 2–4 years of relevant HR & administrative experience.
• Familiarity with Malaysian employment regulations and HR operational practices.
• Proficient in Microsoft Office (Excel, Word, PowerPoint).
• Strong organisational skills with attention to detail.
• Good communication and interpersonal skills.