HR/Admin Assistant

Aksesori Setia; Ipoh; On-site; MYR 20,000 - 100,000; Full time

Job summary

A company in Malaysia is seeking an HR administrative professional to maintain the security of personnel records, facilitate new staff onboarding, and manage HR databases. The role requires proficiency in data entry and communication skills, ensuring staff attendance and addressing queries. This position is crucial in supporting payroll processes and maintaining order within HR functions.

Responsibilities

• Maintain the security of confidential personnel records.
• Carry out new staff onboarding process, including orientation and explaining company policies.
• Process employee fingerprinting database and perform data entry.
• Maintain staff personal file with completed documents.
• Update HR databases for new hires and track absences.

Skills

Data entry

Communication skills

Organizational skills

Job description

Responsibilities

• Maintain the security of confidential personnel records.
• Carry out new staff onboarding process (Eg: Orientation, explain the company policies), gather payroll data like bank accounts to Admin & HR Executive.
• Process employee fingerprinting database and perform data entry.
• Maintain staff personal file with completed documents.
• Have regular and predictable staff’s attendance.
• Updating HR databases (e.g. new hire, vacation and sick leaves).
• Provide relevant data, like absences, overtime and leaves, transport allowance etc for payroll processing.
• Answer and transfer telephone calls.
• Communicate with customers, employees, and others to answer questions, address complaints, and explain information.
• Maintain updated systems for filing, inventory, mailing, and databases.
• Prepare Purchase Request Form and submit for approval on time.
• Handle incoming and outgoing office correspondence.
• Manage attendance calendars and interview appointments.
• Monitor hostel maintenance; Carry out any other day-to-day assignments as tasked by superior.