General Affair Assistant

Pan-International Wire & Cable (M) Sdn. Bhd.; Seberang Perai; On-site; MYR 20,000 - 100,000; Full time

Job description

Monitor security attendance, watchman clock and CCTV.

Arrange security helpers and replacements with contractors.

Conduct briefings for new security staff.

Ensure monthly billings and credit notes are processed.

Check and maintain records for gate passes, visitor passes, exit passes and other security documents.

Cleaner

Monitor cleaners’ attendance and performance.

Arrange replacements with contractors in case of absence.

Ensure monthly billings and credit notes are processed.

Canteen

Ensure all canteen facilities are well maintained.

Prepare documents for canteen food allowance payments.

Attend to complaints related to the canteen.

Ensure canteen cleanliness at all times.

Scrap, General & Scheduled Waste

Prepare invoices, delivery orders (DO) and gate passes for contractors and forwarders.

Arrange contractors to collect general waste at Plant 1 and Plant 2.

Oversee scrap sales such as copper, wire, PVC, plastic, cotton, etc.

Handle scheduled waste in compliance with the First Schedule of the Environmental Quality Act 1974.

Manage scrap equipment and machine forms.

Licenses & Agreements

Monitor expiry dates and ensure timely renewal of contracts.

Handle the stamping process and collect license certificates.

Raise and process purchase requisitions (PR) as required.

Contact and supervise contractors’ work.

Issue permits to work for contractors.

Raise purchase requisitions (PR) and liaise with the Finance Department for payment processing.

Oversee the maintenance and cleanliness of workers’ hostels.

Monitor hostel facilities and ensure compliance with safety and health standards.

Arrange repairs, replacements or improvements as required.

Manage occupancy records and assignments of hostel rooms.

Handle workers’ complaints and liaise with contractors for hostel services.

Office & Facility Management

Manage office supplies, stationery and pantry items.

Oversee maintenance of office equipment, furniture and facilities.

Ensure proper use and upkeep of company assets such as vehicles and tools.

Coordinate transportation and travel arrangements for employees.

Liaise with service providers for utilities, pest control, landscaping and other facility-related services.

Support company events, meetings and staff activities with logistical arrangements.