FINANCE EXECUTIVE - ACCOUNT PAYABLE

Unimed Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A pharmaceutical company in Kuala Lumpur is seeking a Finance Executive for the Accounts Payable department. The candidate will supervise the daily operations, ensuring accurate and timely processing of payments. Responsibilities include managing financial records, assisting in audits, and compliance with statutory requirements. Applicants should possess a Degree in Finance/Accountancy and have at least 2 years of relevant experience. A valid driver's license and willingness to travel are mandatory.

Qualifications

• Minimum 2 years relevant working experience preferred.
• Malaysian citizenship is required.
• Must possess own car and valid driving license.

Responsibilities

• Supervise daily operations of the local Accounts Payable section.
• Prepare and maintain monthly payment schedules.
• Review and verify supplier invoices and staff claims.
• Maintain proper documentation for audits.
• Assist in month-end closing and AP reporting.

Skills

Strong communication skills

Ability to prioritize and manage expectations

Knowledge of Computerized Accounting Software

Ability to work independently and as part of a team

Administrative abilities

Education

Minimum Degree in Finance/Accountancy

Tools

Auto Count

Job description

We are looking for a Finance Executive - Account Payable personnel to manage, maintain and support daily operations activities in the Finance Department. Basic professional knowledge; field of study Bachelor Degree in Accountancy / Finance with two (2) years solid working knowledge of theory and practice within this specialized field in a pharma company.

Job Purpose

To supervise the daily operations of the local Accounts Payable section, ensuring that all payments are processed accurately, efficiently and on time in compliance with company policies, internal controls and statutory requirements. Responsible for maintaining proper documentation and records to support audits, management reporting and continuous process improvements.

Key Responsibilities

• Prepare and maintain monthly payment schedules for all key areas (utilities, hire purchase, staff loans and claims, allowances, overtime, outstation, general AP payments, vehicle maintenance, road tax, PUSPAKOM, property maintenance, sponsorship and ad-hoc payments).
• Review supporting documents and invoice details; obtain Director's approval before processing.
• Receive, review and verify supplier invoices and staff claims.
• Match invoices with purchase orders, delivery notes/GRNs and code to the correct accounts.
• Prepare payment runs (cheques, online transfers, GIRO, TT, bank draft, bank letter) according to agreed terms.
• Maintain up-to-date supplier accounts and reconcile statements regularly.
• Handle queries from vendors and internal departments on payment issues.
• Maintain proper filing of all AP documents for audit and compliance.
• Assist in month-end closing, AP bank records, accruals and AP reporting.
• Support the Finance Manager during internal and external audits.
• Ensure compliance with company policies, SOPs and statutory requirements (tax/SST).
• Responsible for reimbursement, invoice review and other related work; knowledge about date entry in Auto Count system.
• Well-versed on online payment process submission.
• Knowledgeable about online banking system.
• Can understand Creditor Statement & Creditor Aging.
• Able to complete Bank Reconciliation.
• Carry out daily financial accounting and accounting processing.
• Responsible for the sorting and archiving of relevant vouchers.

Job Requirements

• Minimum Degree in Finance/Accountancy.
• Minimum 2 years relevant working experience will be an added advantage.
• Be practical, conscientious and careful, have strong communication skills, a sense of responsibility and be enterprising; have the ability to withstand stress.
• An ability to prioritize and manage expectations.
• An ability to work independently and as part of a team.
• The ability to communicate articulately and efficiently with others within the company.
• Must possess own car with a valid driving license and willingness to travel extensively.
• Knowledge of Computerized Accounting Software, Auto Count.
• Computer literate with strong administrative abilities.
• Applicants should be Malaysian citizens.
• Two (2) Full Time position(s) available.

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