Finance and Admin Manager

SOFTPILLOW MOLLYCODDLE & CO Sdn Bhd; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A finance and administration company in Malaysia seeks a qualified professional to oversee all financial operations, including budgeting, reporting, and ensuring compliance with accounting standards. The ideal candidate will have a Bachelor's degree in a related field, 5 years of relevant experience, and strong leadership skills. Proficiency in SQL and Google Sheets is required, along with the ability to work in a fast-paced environment. This role also includes HR management responsibilities.

Qualifications

• 5 years of experience in finance and administration, preferably in the events industry.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Knowledge of local labor laws and HR best practices.

Responsibilities

• Oversee all financial operations, including accounts payable and receivable.
• Develop and manage the annual budget and cash flow.
• Implement and maintain financial controls and procedures.

Skills

Strong understanding of accounting principles

Proficiency in accounting software SQL

Excellent analytical skills

Strong communication skills

Leadership skills

Education

Bachelor's degree in Accounting, Finance or Business Administration

Tools

Google Workspace, particularly Google Sheets

Job description

SOFTPILLOW MOLLYCODDLE & CO Sdn Bhd – Petaling

Oversee all financial operations, including accounts payable, accounts receivable, general ledger, and bank reconciliations.

Develop and manage the annual budget, including forecasting revenue and expenses.

Prepare and analyze monthly, quarterly, and annual financial reports, providing insights and recommendations to management.

Manage cash flow, ensuring sufficient funds are available to meet operational needs.

Implement and maintain financial controls and procedures to safeguard company assets.

Manage relationships with banks, auditors, and other financial institutions.

Ensure compliance with all relevant accounting standards and tax regulations (SST).

Manage client invoicing and payment collection processes. (E-Invoicing via SQL)

Analyze project profitability and provide recommendations for improvement.

Administrative Management:

Oversee all administrative functions, including office management, procurement, and facilities maintenance.

Manage human resources administration, including recruitment, onboarding, payroll, benefits administration, and employee relations.

Develop and implement HR policies and procedures in compliance with local labor laws.

Maintain employee records and ensure confidentiality.

Manage vendor relationships and negotiate contracts.

Ensure the smooth and efficient operation of the office environment.

Manage and maintain office equipment and supplies.

Oversee IT and telecommunications systems, working with external vendors as needed.

Ensure compliance with all relevant legal and regulatory requirements.

Other Responsibilities:

Contribute to the development of strategic plans and initiatives.

Participate in management meetings and provide financial and administrative updates.

Manage and mentor a small team (if applicable).

Perform other duties as assigned.

Qualifications:

Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

5 years of experience in finance and administration, preferably in the events industry or a related field.

Strong understanding of accounting principles and financial reporting.

Proficiency in accounting software SQL and Google Workspace particularly Google Sheets.

Excellent analytical, problem-solving, and decision-making skills.

Strong communication, interpersonal, and leadership skills.

Ability to work independently and as part of a team.

Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Knowledge of local labor laws and HR best practices.

Experience in the events industry is a plus.