Finance & Admin Executive

i-SENS Biosensors Malaysia Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A medical devices company located in Kuala Lumpur is seeking a Finance & Admin Executive to support its finance operations, ensuring compliance and accuracy in financial record-keeping. This role involves managing accounts payable and receivable, payroll administration, and financial reporting. Ideal candidates should possess a diploma or degree in finance or accounting and demonstrate proficiency in Excel and attention to detail. This position offers a valuable opportunity for individuals looking to develop their careers in the healthcare industry.

Qualifications

• Bachelor's degree in Finance, Accounting, or equivalent required.
• Knowledge in healthcare or medical device industry is advantageous.
• Proficient in Excel and accounting software.

Responsibilities

• Process vendor invoices and ensure timely payments.
• Prepare and issue customer invoices and follow up on outstanding payments.
• Assist in monthly payroll preparation and record maintenance.
• Maintain accurate financial records and support reporting.
• Assist in banking transactions and reconciliations.
• Ensure compliance with relevant financial regulations.
• Support administrative tasks as needed.

Skills

Attention to detail

Integrity

Proficient in Microsoft Excel

Knowledge in e-Invoicing

Education

Diploma or Degree in Finance, Accounting, or related discipline

Job description

Position Summary

The Finance & Admin Executive supports the company’s finance operations by ensuring accurate financial record-keeping, timely payment processing, customer billing, payroll administration, e-Invoicing preparation, and compliance with healthcare and medical device regulations. This role works closely with sales and operations teams.

Key Responsibilities

• 1. Accounts Payable (AP)
  • Process vendor invoices related to medical devices, logistics, and service agreements.
  • Ensure timely payments to suppliers.
  • Monitor credit terms and reconcile supplier statements.
• 2. Accounts Receivable (AR) & e-Invoicing
  • Prepare and issue invoices to hospitals, clinics, pharmacies, and distributors.
  • Prepare and submit e-Invoices in compliance with LHDN / government requirements.
  • Track and follow up on outstanding payments from government and private sector clients.
• 3. Payroll Administration
  • Assist in monthly payroll preparation, including allowances, commissions, and statutory deductions (EPF, SOCSO, EIS, PCB).
  • Maintain payroll records and ensure confidentiality of employee information.
• 4. Financial Recordkeeping & Reporting
  • Maintain accurate financial records related to product movement, billing, payroll, and charges.
  • Assist in monthly and quarterly financial reporting (P&L, balance sheet, cash flow).
  • Support analysis related to sales performance, stock movement, and rebate / commission programs.
• 5. Banking & Reconciliation
  • Track incoming payments and update AR records.
  • Assist in bank reconciliations.
• 6. Compliance & Audit
  • Ensure compliance with MDA, MOH, tax, and statutory regulations in all financial transactions.
  • Compile and organize financial documentation for internal and external audits, including healthcare procurement compliance.
  • Support SST / GST filing, payroll statutory submissions, and tax-related documentation.
• 7. Administrative Support
  • Maintain organized finance documentation and filing systems (physical and electronic).
  • Liaise with sales and operational teams on billing, payroll, and payment coordination.
  • Perform ad‑hoc duties assigned by the Managing Director.

Requirements

• Diploma or Degree in Finance, Accounting, or a related discipline from a recognized institution.
• Knowledge or strong interest in the healthcare / medical device industry is an advantage.
• Proficient in Microsoft Excel, accounting systems, and e-Invoicing platforms.
• High attention to detail with strong integrity and ability to handle confidential information.