Executive Secretary to Group Chief Compliance & Integrity Officer

Agrobank; Kuala Lumpur; On-site; MYR 48,000 - 60,000; Full time

Job summary

A financial services organization is seeking an Executive Secretary to the Group Chief Compliance & Integrity Officer in Kuala Lumpur. The role involves performing secretarial and administrative duties, managing costs against the Divisional Budget, coordinating office activities, and maintaining confidential files. Candidates should possess a degree in Office Management or equivalent and have 3-4 years of relevant administrative experience. Strong communication skills in both Bahasa and English are required, along with proficiency in Microsoft Office applications.

Qualifications

• Preferably 3 - 4 years with related experience in administrative matters.
• Good knowledge in basic computer skills.

Responsibilities

• Manage cost against Divisional Budget.
• Coordinate travel arrangements for the Chief Compliance Officer.
• Prepare Management/BOD Meeting packs and documents.
• Maintain all confidential files and office records.

Skills

Time management

Teamwork

Work ethic

Critical thinking

Communication in Bahasa

Communication in English

Education

Degree in Office Management & Technology or Secretarial or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

Executive Secretary to Group Chief Compliance & Integrity Officer

To perform secretarial and administrative assignments for Chief Compliance Officer (CCOM) and to coordinate Compliance Division office activities in support of the on-going operations in Compliance Division. Secretarial assignments include office coordination, scheduling meetings, preparing and maintaining office records, consolidating reports, and monitoring correspondence pertaining to the CCOM area of responsibility.

Principal Accountabilities:

Effective Cost Management - to manage cost against Divisional Budget

PMS Administrator for Compliance Division

Printer and Photocopy Machine's Administrator (To ensure the property is in good condition, well-functioning and ready to be used)

Leave and Attendance Administrator

Responsible in assisting Chief Compliance Officer in Chief’s day to day operations. Organize and schedule calendar for Chief Compliance Officer meeting and appointment.

Receive incoming and outgoing emails and calls from internal and external parties. Record and update important and relevant information and to CCOM

Prepare the Management / BOD Meeting packs and documents for Chief Compliance Officer

Consolidate monthly divisional updates and reports for Management and BOD Meetings.

Prepare Claims and Vot for CCOM and CCOM's Office

Coordinate all travel arrangements (transportation, accommodation, meal and etc) for Chief Compliance Officer

Maintaining all confidential files under Chief Compliance Officer Maintaining all filing under CCO's Office

Arrange monthly meeting and prepare minutes of meeting for Compliance Division. Prepare Minutes of Meeting

Received and register incoming letters/documents (approving/endorsement) to be signed by Chief Compliance Officer as well.

Perform other ad hoc assignments may be assigned by Chief Compliance Officer

Qualification & Requirements:

Education : Degree in Office Management & Technology or Secretarial or equivalent.

Experience : Preferably 3 - 4 years with related experience preferably in administrative matters.

Computer skill: Have good knowledge in basic computer skills (Microsoft Word/Excel/Power Point and etc)

Communication skill: Bahasa and English

Soft skills: Time management, teamwork, work ethic, critical thinking and etc