Executive, Purchasing

Malaysia Aviation Group; Kuala Lumpur; On-site; MYR 50,000 - 70,000; Full time

Job summary

A leading aviation company in Kuala Lumpur is seeking an experienced Executive in Purchasing to source and purchase aircraft parts and materials. The role involves relationship management with suppliers, monitoring inventory levels, and developing cost-saving strategies. Ideal candidates will have an SPM with 4 years of experience or a Diploma with 3 years relevant experience, along with strong analytical and leadership skills. A background in supply chain or engineering is preferred.

Qualifications

• SPM with 4 years of relevant experience.
• Diploma with at least 3 years of relevant experience.
• Experience in Supply Chain or Engineering fields.
• Familiarity with regulatory requirements related to aircraft parts.

Responsibilities

• Source and purchase aircraft parts and materials according to specifications.
• Manage inventory and stock levels to ensure timely delivery.
• Develop cost-saving initiatives and analyze purchasing trends.
• Collaborate closely with various departments to understand parts requirements.

Skills

Analytical skills

Understanding of technical documents

Time management

Leadership

Education

SPM with 4 years relevant experience

Diploma with at least 3 years relevant experience

Tools

Maintenance Systems (e.g. AMOS, ERP)

Job description

Position Title

Executive, Purchasing

Reporting To

Assistant Manager, Purchasing

Position Summary

Source and purchase aircraft parts and materials in accordance with company requirements and specifications, ensuring all parts meet regulatory and quality standards.

Key Accountability

• Identify, evaluate, and establish relationships with new and existing suppliers approved by MAB. Negotiate terms, pricing, and contracts to achieve the best possible value for the company. Monitor supplier performance to ensure reliability and quality of supplied parts.
• Monitor stock levels and manage inventory to ensure optimal levels are maintained. Coordinate with warehouse and logistics teams to ensure timely delivery and storage of parts.
• Develop and implement cost‑saving initiatives in the procurement process. Analyze purchasing trends and market conditions to identify cost reduction opportunities.
• Ensure all purchasing activities comply with internal policies and external regulations. Maintain accurate records of orders, deliveries, and inventory levels.
• Work closely with the Materials Operations Manager to align purchasing strategies with operational needs. Collaborate with maintenance, engineering, and other departments to understand parts requirements and priorities.
• Prepare regular reports on procurement activities, cost savings, and supplier performance. Analyze data to support decision‑making and continuous improvement.

Qualifications and Working Experience

• SPM with 4 years of relevant experience.
• Diploma with at least 3 years of relevant experience.
• Experience in Supply Chain or Engineering fields.
• Experience with Maintenance Systems (e.g. AMOS, ERP).
• Familiarity with regulatory requirements related to aircraft parts and materials.

Personality Traits

• Strong analytical skills with the ability to provide technical advice or alternative solutions to support aircraft return to service.
• Good understanding of technical documents and their requirements/applicability.
• Ability to understand and prepare financial and management reports (e.g. KPIs, annual budget, loan charges, exchange charges, component tracking).
• Leadership skills to lead, guide, and motivate a dedicated team.

Key Challenges

• Managing exposure and stress arising from last‑minute operational requests and difficulty sourcing parts from the open market.
• Time management and prioritisation challenges in obtaining quotations, raising purchase orders, and following up on deliveries.