Executive - Procurement

Eastern Pretech; Seelong; On-site; MYR 45,000 - 65,000; Full time

Job summary

A manufacturing firm in Malaysia is seeking a Procurement and Export Management Specialist to handle purchasing for production materials and manage customs documentation. The successful candidate will have a Diploma or Degree in a relevant field, along with 2-3 years experience in procurement or contract management. Proficiency in Microsoft Office and knowledge of procurement systems are essential. This role offers competitive remuneration and fringe benefits.

Benefits

Attractive remuneration

Fringe benefits

Qualifications

• Minimum 2-3 years experience in procurement or QS or Contract Management.
• Knowledge in equipment rental markets and service vendor management.
• Familiarity with custom clearance and import/export documentation.

Responsibilities

• Support new Seelong plant expansion purchases for production materials.
• Conduct preliminary cost analysis and budgeting for service and maintenance.
• Handle full set of customs documentation, ensuring proper classification.

Skills

Strong negotiation skills

Communication

Organizational skills

Multitasking

ERP knowledge

Education

Diploma/Degree in Quantity Surveyor, Supply Chain Management, Business

Tools

Microsoft Office

ERP Systems

Oracle

SAP

Job description

This job opening is open for location: Seelong, Johor

Responsibilities

• 1. Procurement & Cost Management & Analysing Bill of Quantities.
  • Support new Seelong plant expansion purchases for Production materials.
  • Prepare and evaluate cost estimates for non-production procurement including rental equipment and infrastructure services (e.g., renovation works, M&E, general building maintenance).
  • Review supplier/contractor quotations against Bill of Quantities (BQ), scope of works, and technical specifications to ensure value-for-money.
  • Conduct preliminary cost analysis and budgeting for upcoming service and maintenance packages.
  • Coordinate and perform commercial evaluation of tenders for outsourced services and infrastructure upgrades.
  • Draft and review scope of works and contract terms for service vendors, ensuring coverage of commercial risk, timelines, and deliverables.
  • Track and report on actual vs. budgeted costs for procurement packages and service contracts; flag any cost variations.
  • Evaluate and certify claims, invoices, and variations from service contractors in accordance with agreed terms.
  • Liaise with internal project/QS teams for accurate quantity take-off, pricing validation, and site‑specific procurement needs.
  • Maintain a vendor rate library and cost database for benchmarking and forecasting purposes.
• 2. Customs & Import/Export Management
  • Handle full set of customs documentation (K1, K2, K3, COO, invoice, BL, packing list). Incoterms experience.
  • Liaise with freight forwarders, customs brokers, and regulatory agencies (JKDM, MITI, SIRIM, MAQIS, etc.).
  • Ensure proper classification of HS codes and application of customs duties, exemptions, and licensing>Monitor shipment schedules and ensure timely customs clearance aligned with project requirements.
  • Keep procurement activities aligned with internal compliance, Free Trade Agreements (FTAs), and cost efficiency principles.
  • Experience in dealing with all sorts of Incoterms and especially in using Letter of Credit, Bank Guarantee.
  • Identify opportunities to reduce procurement and lifecycle costs through commercial insights, improved contract structuring, and vendor negotiation.
  • Implement cost control tools and reporting formats for better visibility across non‑production spending.
  • Support audits and reviews related to cost justifications, vendor selection, and contract evaluations.

Requirements

• Diploma/Degree in Quantity Surveyor (Preferred), Supply Chain Management, Business, or related field.
• Minimum 2–3 years experience in procurement or QS or Contract Management (those from QS background with Procurement exposure will have an added advantage).
• Knowledge in equipment rental markets and service vendor management.
• Familiarity with custom clearance and import/export documentation is an added advantage.
• Strong negotiation, communication, and organizational skills.
• Ability to multitask and work in a fast‑paced environment.
• Proficient in Microsoft Office and procurement systems (e.g., ERP, Oracle, SAP).
• Able to multitask and work under pressure to meet project and shipment deadlines.

Working location : Seelong, Senai

We regret that only shortlisted applicants would be notified.

We offer attractive remuneration and fringe benefits. Interested candidates are encouraged to email a resume providing details of qualification, experience, current salary and contact number to:

Human Resources Department
EASTERN PRETECH (MALAYSIA) SDN BHD
Registration no. 198901007471 (184774-P)

Office Tel: [phone] Mobile: [phone] (Ms.Liew)
E-mail: **@easternpretech.com
Web: www.easterpretech.com

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