Executive Personal Assistant to Founder

THE PICKLEBALL CLUB (M) SDN BHD; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A vibrant lifestyle and sports company in Kuala Lumpur is seeking a proactive Executive Personal Assistant to work directly with the Founder. The role involves managing schedules, handling professional correspondence, and providing operational support across several businesses. Ideal candidates will have strong communication skills, discretion, and the ability to thrive in a fast-paced environment. Benefits include annual leave, medical coverage, and a supportive work environment.

Benefits

Annual leave

Medical and Hospitalisation Leave

EPF

SOCSO

Annual Bonus

Overtime Pay

Staff Meal

Parking Allowance

Near to MRT

Medical Insurance

Qualifications

• Professional level of English and Mandarin required; Bahasa Malaysia preferred.
• Experience as a PA or Executive Assistant is a plus.

Responsibilities

• Manage the Founder's schedule, meetings, and travel plans.
• Handle confidential correspondence professionally.
• Prepare documents and presentations when needed.
• Track ongoing tasks and ensure timely follow-through.
• Assist in coordinating projects across various businesses.

Skills

Excellent communication and writing skills

Strong organisational and time-management abilities

High level of discretion, reliability, and professionalism

Tech-savvy (Google Workspace, WhatsApp Web, Canva)

Proactive problem-solving

Strong interpersonal intelligence

Ability to adapt quickly in fast-paced environments

Positive attitude and strong sense of responsibility

Education

High School / SPM

Tools

Google Workspace

WhatsApp Web

Canva

scheduling tools

Job description

About the Role

We are seeking a sharp, organised, and proactive Executive Personal Assistant to work closely with the Founder across multiple business ventures, lifestyle projects, partnerships, and personal matters.

This role is fast-paced, hands‑on, and ideal for someone who thrives in a dynamic environment. You'll be the Founder's right hand – managing priorities, coordinating across teams and partners, and ensuring everything runs seamlessly behind the scenes.

It is a rare and highly rewarding opportunity to gain direct exposure to high‑level business operations, major events, influential networks, and real‑world decision‑making.

Requirements

• Education Background – At least High School / SPM.
• Language Proficiency – English (professional level) – required; Mandarin (professional level) – required; Bahasa Malaysia – preferred.
• Core Skills
  • Excellent communication and writing skills.
  • Strong organisational and time‑management abilities.
  • High level of discretion, reliability, and professionalism.
  • Tech‑savvy (Google Workspace, WhatsApp Web, Canva, scheduling tools).
  • Ability to prioritise, multitask, and stay calm under pressure.
  • Proactive problem‑solving and ability to anticipate needs.
  • Strong interpersonal intelligence and polished presentation.
  • Ability to adapt quickly in fast‑paced environments.
  • A positive attitude, strong sense of responsibility, and eagerness to learn.
• Preferred (Not Required)
  • Experience as a PA, Executive Assistant, or in operations/admin/marketing.
  • Basic financial literacy (expenses, reimbursements, petty cash).
  • Willingness to travel for events and business engagements.

Responsibilities

Executive & Operational Support

• Manage the Founder's schedule, meetings, and travel plans.
• Handle calls, emails, messages, and confidential correspondence with professionalism.
• Prepare documents, presentations, and concise summaries when needed.
• Track ongoing tasks, deadlines, and ensure timely follow‑through.
• Anticipate the Founder's needs and resolve issues proactively.

Project & Business Coordination

• Assist in coordinating projects across various businesses and initiatives.
• Liaise with internal teams, vendors, partners, and collaborators.
• Support brand partnerships, events, and activations.
• Maintain clear communication across all parties to ensure smooth execution.

Lifestyle & Personal Management

• Handle personal appointments, errands, and reservations.
• Assist with travel, hospitality, and lifestyle arrangements.
• Manage logistics for both professional and personal commitments.

Social Media & Brand Assistance

• Support the Founder in coordinating content, scheduling posts, and communicating with the internal social media team.
• Assist with event coverage and ensure brand consistency when needed.

Front‑Row Access to Key Events

• VIP events, launches, private dinners, industry conferences, important meetings.
• Networking with industry leaders – regular interaction with CEOs, investors, politicians, celebrities, founders, and global brand partners.

Benefits

• Annual leave
• Medical and Hospitalisation Leave
• EPF
• SOCSO
• Annual Bonus
• Overtime Pay
• Staff Meal
• Parking Allowance
• Near to MRT
• Medical Insurance