Executive Personal Assistant

Collars Consultancy Pte. Ltd.; Remote; MYR 100,000 - 150,000; Full time

Job summary

A dynamic consultancy firm is seeking an experienced Executive Personal Assistant to provide crucial support to the director in Kuala Lumpur. This role involves comprehensive administrative duties, including managing schedules, organizing travel arrangements, and maintaining confidentiality. The ideal candidate will demonstrate exceptional organizational and communication skills while thriving in a fast-paced environment. A high remuneration package is offered, along with potential evening and weekend responsibilities.

Benefits

High remuneration package

Qualifications

• Proven experience as an Executive Personal Assistant or in a similar high-level administrative role.
• Ability to multitask in a fast-paced, matrix environment.
• Experience with handling travel and scheduling logistics.

Responsibilities

• Provide comprehensive administrative support to the director.
• Organise and prioritise tasks and deliverables.
• Coordinate travel arrangements for domestic and international trips.
• Manage and maintain confidential information.

Skills

Exceptional organisational skills

Strong communication skills

Ability to maintain discretion

Proactive problem-solving

Job description

About the Company: Our client is a dynamic and fast-growing company in IT industry. We are seeking an experienced, high-level Executive Personal Assistant to support our director in a fast-paced and matrix environment.

Job Description: As an Executive Personal Assistant, you will be working closely with the director and be responsible for ensuring the smooth running of their daily activities. This role demands exceptional organisational skills, adaptability, and discretion in a variety of situations.

Key Responsibilities

• Provide comprehensive administrative support to the director, managing schedules, appointments, and correspondence.
• Organise and prioritise tasks and deliverables, ensuring all deadlines are met.
• Act as a liaison between the director and other executives, clients, and stakeholders.
• Coordinate travel arrangements, including flights, accommodations, and ground transportation, for both domestic and international trips.
• Attend company/client dinner appointments and meetings with the director, including some evening and weekend engagements.
• Manage and maintain confidential information with the utmost discretion.

A 5-day workweek is standard; however, evening and weekend work may occasionally be required for company/client dinners or events.

High remuneration package

Requirements

• Proven experience as an Executive Personal Assistant or in a similar high-level administrative role.
• Exceptional organisational skills with the ability to multitask in a fast-paced, matrix environment.
• Strong communication skills, both written and verbal.
• Ability to maintain discretion and confidentiality at all times.
• A proactive and resourceful approach to problem-solving.
• Experience with handling travel and scheduling logistics.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Executive Personal Assistant?