Executive, Operations

1MK Retail Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A retail management company in Kuala Lumpur is seeking an Assistant to the Operations Manager to supervise maintenance and administrative staff. Responsibilities include conducting building inspections, processing purchase orders, and communicating with suppliers. Candidates should have an Engineering Certificate or equivalent, and at least 2-3 years of relevant experience. Proficiency in Bahasa Melayu and English is required, along with strong interpersonal and supervision skills. This role offers a dynamic work environment.

Qualifications

• Candidate must possess at least Engineering Certificate/Diploma/Degree or its equivalent.
• At least 2 or 3 years working experience in operations, maintenance, security and car park.
• Good interpersonal and supervision skills.

Responsibilities

• Assist Operations Manager in supervising and monitoring staff.
• Carry out routine building inspections.
• Process purchase orders and monitor payment for suppliers.

Skills

Interpersonal skills

Supervision skills

Fluent in Bahasa Melayu

Written English

Education

Engineering Certificate/Diploma/Degree

Job description

To assist Operations Manager in supervising and monitoring administrative and maintenance staff.

To carry out routine building inspections and assist in monitoring common area defect rectification work when necessary.

To assist in diagnosing defects and recommend solutions by preparing adequate scope of works before calling/sourcing for contractors / suppliers service provider to send quotations/proposals.

To ensure routine checking and spot checks are carried out to all the units under renovation to prevent any illegal/unauthorized works.

Prepare and process purchase order and monitor payment for suppliers and contractors.

To file all documents in hard copy, tracking and document flow.

To process the invoice and quotation from suppliers, contractors and service provider.

To monitor the budget amounted for all items and keep track on the expedition.

Prepare responses to business correspondence, General Letters, memos, signatures and notice.

Prepare documents including correspondences, reports, drafts, memos and emails.

To assist in other work as and when required.

Requirements

Candidate must possess at least Engineering Certificate/Diploma/Degree or its equivalent.

At least 2 or 3 years working experience in operations, maintenance, security and car park.

Able to converse and writing well in Bahasa Melayu and English.

Good interpersonal and supervision skills and is able to communicate with all levels.

Able to work independently with minimum supervision.