Executive (Billing & TAR Management)

Mesra Retail & Cafe; Kuala Lumpur; On-site; MYR 40,000 - 50,000; Full time

Job summary

A leading retail and café chain in Kuala Lumpur is seeking a dedicated professional to oversee billing operations and Trade Account Receivable (TAR) management. The successful candidate will ensure compliance with financial procedures while maintaining accurate records of transactions, and collaborate effectively with cross-functional teams. The role requires a bachelor's degree in finance or a related field, with at least 1-2 years of experience preferably with SAP knowledge. Strong governance and proactive skills are essential to thrive in this fast-paced environment.

Qualifications

• Minimum 1-2 years of working experience in related field.
• Good governance in implementing applicable procedures.

Responsibilities

• Plan and execute billing operations and TAR collection.
• Monitor and review sales reports for accuracy.
• Ensure proper management of Trade Account Receivable.

Skills

Basic financial knowledge

SAP system experience

Ability to work under tight deadlines

Collaboration skills

Proactive mindset

Education

Bachelor’s degree in finance, Economics, Business, or related discipline

Tools

SAP system

Job description

Plan and lead the execution of billing operations and Trade Account Receivable (TAR) collection in the most effective and to meet business timeline requirements while ensuring compliance with MESRA established policies, procedures and regulatory requirements, practice of good governance and integrity in the overall process and practices.

Principal Accountabilities

• Sales Report for Billing and Credit Note (CN)/Debit Note (DN): Monitor and review the sales report prepared by supervisor for partners/suppliers/dealers prior to approval by business units i.e. Complimentary Business (C-Biz), Category Management (Catman), Food Solution, Café Mesra and Convenient Store (C-Store)
• Review CN/DN request to ensure information in the excel form (BP Form) is correct prior to MyMemo and SAP system approval.
• Monitor and ensure billing activities i.e. invoice issuance, CN/DN process as per the agreed Service Level Agreement (SLA).
• Trade Account Receivable (TAR) Management: Monitor TAR report and action taken proposed by supervisor and ensure payment sighting and matching in SAP system accordingly.
• Ensure TAR status updated to the respective business unit accordingly.
• Ensure issuance of Reminder Letter of outstanding TAR issued accordingly.
• Give advice to supervisor on matching payments for accounts with multiple buyers/sites, based on payment advice received from suppliers/partners.
• Maintain accurate records of communications payments received, ensuring that customer accounts are updated with the latest payment status.
• Monitor and update AR aging reports, ensuring that all outstanding invoices are promptly followed up and resolved.
• Assist the AR Manager with month-end and year-end reconciliations of accounts receivable records to ensure accuracy and completeness.
• Contract Management: Monitor all post-invoice activities, including updating partner/supplier/vendor information in the SAP system, sending copies of invoices or statements of account (SOA) to respective customers/business units, receiving and responding to complaints from business lines.
• Ensure new agreement and novation agreement, stamped by appropriate authority.

Requirements

• Candidate must possess at least bachelor’s degree in finance, Economics, Business, or any related discipline.
• At least 1-2 years of working experience in related field.
• Experience in SAP system is an added advantage.
• Basic financial knowledge.
• Able to work under tight deadline and in a fast-paced multi-tasking environment.
• Ability to establish, collaborate and work with internal cross-functional team members effectively and productively.
• Proactive, ability to drive and function effectively in a dynamic, fast paced environment.
• Good governance in implementing the applicable MESRA procedure and guidelines.

Personal Data Protection

Mesra Retail & Café Sdn Bhd ("MESRA") is fully committed to the protection of Personal Data and compliance with the Personal Data Protection Act 2010 ("Act"). Mesra Retail & Café Sdn Bhd ("MESRA") assures that any Personal Data collected, stored, processed and used for the purpose of this registration/application shall comply with the requirements of the Act and only be used within Mesra Retail & Café Sdn Bhd ("MESRA"). We ensure that the data you submit to us remains confidential and is used for the purposes stated in the data privacy.