Executive Assistant / Virtual Assistant

Toniiq; Remote; MYR 100,000 - 150,000; Full time

Job summary

A fast-moving supplement brand is seeking a highly organized Executive Assistant / Virtual Assistant to support senior leadership in a fully remote environment. The ideal candidate will have 3+ years of experience in an e-commerce setting, showcasing strong organizational, communication, and problem-solving skills. This role involves managing calendars, coordinating travel, and ensuring smooth operations across multiple time zones. Flexibility for occasional evening support may be necessary. Candidates must specify their preferred schedule in their application.

Qualifications

• 3+ years of experience supporting C-Suite executives in a fast-paced e-commerce environment.
• Highly organized and resourceful with strong anticipatory skills.
• Proficient in English with excellent written and verbal communication.

Responsibilities

• Manage and maintain calendars for scheduling and prioritization.
• Coordinate logistical requests including reservations and appointments.
• Plan and organize travel itineraries for domestic and international trips.

Skills

Organizational skills

Proactive mindset

Communication skills

Attention to detail

Problem-solving skills

Tools

Modern productivity tools

Job description

Overview

Toniiq is a fast-moving, entrepreneurial supplement brand with a fully remote team spanning multiple time zones. We operate with a lean, high-performance mindset and value clarity, ownership, and strong execution over unnecessary bureaucracy.

We’re looking for a highly organized, proactive Executive Assistant / Virtual Assistant to support senior leadership and help keep day-to-day operations, logistics, and priorities running smoothly. If you thrive in a fast-paced environment, enjoy managing details and follow-through, and take pride in anticipating needs before they arise, this role is a great fit.

Responsibilities

• Manage and maintain calendars through scheduling, vetting, and prioritization of meetings and requests

• Anticipate scheduling needs and ensure the executive is prepared with the appropriate materials and context

• Coordinate logistical and lifestyle-related requests, including:

  • Making and managing dinner reservations

  • Researching and recommending restaurants, venues, and experiences

  • Coordinating appointments and time-sensitive arrangements

• Build and maintain a trusted list of travel, restaurant, and hospitality resources

Project & Detail Management

• Track, prioritize, and follow up on tasks, projects, and deliverables to ensure deadlines are met

• Provide reminders and follow-through on action items and commitments

• Prepare meeting agendas, take detailed notes, and ensure action items are completed

• Support ad hoc projects and cross-functional initiatives as needed

Travel, Administration & Communication

• Plan, organize, and follow up on domestic and international travel and itineraries

• Assist in creating and supporting reports, presentations, and documentation

• Handle informational inquiries and route requests to the appropriate parties

• Maintain strict confidentiality, discretion, and sound judgment at all times

What We’re Looking For

• 3+ years of experience supporting C-Suite executives in a fast-paced e-commerce environment

• Highly organized and resourceful, with a strong ability to anticipate needs

• Proven ability to manage multiple priorities and shifting deadlines

• Clear, professional written and verbal communication skills

• Strong attention to detail and follow-through

• Comfortable working with sensitive information and exercising discretion

• Self-starter mindset with a willingness to step in and solve problems

• Comfortable using modern productivity tools (calendars, documents, spreadsheets, project trackers)

• Proficient in English, with strong written and verbal communication skills

Role Details

• Coverage: We are hiring two Executive Assistants:

  • Role A: Core availability Monday–Friday, 9:00am–5:00pm Eastern Time (EST)

  • Role B: Core availability Monday–Friday, 9:00am–5:00pm London (UK) time

• Flexibility: Occasional evening or off-hours support may be required with advance notice

• Application note: Candidates must clearly indicate which schedule they are applying for

Why This Role

This is a trusted support role for someone who enjoys being a right hand—bringing order, clarity, and momentum to a busy executive’s day while working within a lean, remote-first team.