Executive Assistant to the Leadership Team

CUBE VALUE SDN BHD; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A tech-driven organization in Kuala Lumpur is seeking a proactive Executive Assistant to support the leadership team. This role involves managing complex calendars, coordinating meetings, and acting as a communication gatekeeper. The ideal candidate will have 2–3 years of experience, strong organizational skills, and proficiency in Microsoft Office 365. Join a young, vibrant team and contribute to the operations of a growing SaaS company that values transparency and innovation.

Benefits

Direct exposure to leadership

Modern office setting

Vibrant team culture

Qualifications

• Minimum 2–3 years of experience in an EA or Personal Assistant role.
• High proficiency in Microsoft Office 365, especially Excel and PowerPoint.
• Excellent command of written and spoken English.

Responsibilities

• Coordinate complex calendars and schedule meetings.
• Act as the primary contact for internal teams and external stakeholders.
• Prepare meeting agendas and take concise minutes.

Skills

Organizational skills

Discretion with confidential information

Proficiency in Microsoft Office 365

Proficiency in Google Workspace

Can-do attitude

Education

Diploma or Degree in Business Administration

Tools

CRM software

ERP software

Job description

Executive Assistant to the Leadership Team

Cube Value is looking for a proactive and detail-oriented Executive Assistant to support our senior leadership. You won't just be managing calendars; you will be the backbone of our administrative operations, ensuring our executives can focus on scaling Bisync Cloud. This role is ideal for someone who is a "problem solver" and enjoys a high-energy, tech-driven environment.

Key Responsibilities

• Administrative Management: Coordinate complex calendars, schedule internal/external meetings, and manage travel arrangements.
• Communication Gatekeeper: Act as the primary point of contact for internal teams and external stakeholders (clients, vendors, and partners).
• Documentation & Reporting: Prepare meeting agendas, take concise minutes, and assist in drafting business proposals or company announcements.
• Project Tracking: Monitor the progress of key tasks and follow up with department heads to ensure deadlines are met.
• Office Coordination: Liaise with Menara LGB management for facility needs and assist in organizing team-building events or client visits.

Requirements

• Experience: Minimum 2–3 years of experience in an EA or Personal Assistant role, preferably within a tech or corporate environment.
• Technical Skills: High proficiency in Microsoft Office 365 (especially Excel and PowerPoint) and Google Workspace. Experience with CRM or ERP software is a plus.
• Soft Skills: Exceptional organizational skills, discretion with confidential information, and a "can-do" attitude.
• Language: Excellent command of written and spoken English. Proficiency in Mandarin or Bahasa Malaysia is highly regarded.
• Education: Diploma or Degree in Business Administration, Communications, or a related field.

Perks of the Role

• Strategic Growth: Gain direct exposure to the leadership of a growing SaaS company.
• Work Environment: Modern office setting in TTDI with easy access to the MRT and premium amenities.
• Culture: A young, vibrant team that values transparency and innovation.

Candidate Qualification Questions

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an executive assistant?
• How would you rate your English language skills?