Executive Assistant to Group Vice President

Enfiniti (M) Sdn Bhd; Selangor; On-site; MYR 250,000 - 300,000; Full time

Job summary

A leading provider of integrated solutions is seeking an experienced Executive Assistant to provide administrative and executive support to the Group Vice President. Based in Kota Damansara, Selangor, the ideal candidate will manage the VP’s calendar, prepare meeting materials, and handle confidential communications. Applicants should have a diploma or degree in relevant fields and 2–5 years of experience. The role encourages male applicants and is a full-time opportunity to contribute to a rewarding workplace.

Qualifications

• Minimum 2–5 years of working experience.
• Experience in a legal firm is a plus.
• Possess own transport is preferred.

Responsibilities

• Manage the Group Vice President's calendar and scheduling.
• Prepare agendas and take detailed meeting minutes.
• Handle confidential files and maintain records.

Skills

Calendar management

Minute taking

Confidential information handling

Communication skills

Organizational skills

Education

Diploma in Executive Secretaryship

Degree in Business Administration

Job description

Executive Assistant to Group Vice President

We are seeking a highly capable and experienced Executive Assistant to provide comprehensive administrative and executive support to the Group Vice President at Enfiniti (M) Sdn Bhd. This full‑time position is based in Kota Damansara, Selangor.

What you'll be doing

• Managing the Group Vice President's calendar and scheduling appointments, meetings, and travel arrangements
• Preparing agendas, taking detailed meeting minutes, and following up on action items
• Handling all incoming communications, including emails, phone calls, and correspondence, and prioritising accordingly
• Maintaining confidential files and records, and ensuring the secure and organised storage of sensitive information
• Screen, prioritise, and respond to emails, calls, and inquiries
• Handle strictly & highly confidential information with discretion and professionalism
• Organise and maintain office filing systems (digital & physical)
• Coordinate internal and external meetings, events, and follow‑ups
• Prepare expense reports and claims
• Assist in planning, tracking, and monitoring strategic projects under the VP
• Liaise with internal departments and external partners

What we're looking for

Qualifications

• Diploma in Executive Secretaryship / Degree in Business Administration, Management, Communications, or related field
• Minimum 2–5 years of working experience

Preference

• Minimum 2 years working in a legal firm (if any)
• Possess own transport
• Male applicants are encouraged to apply

About us

Enfiniti (M) Sdn Bhd is a leading provider of integrated solutions in the Administration & Office Support sector. With a strong presence in Malaysia and a commitment to innovation, we strive to deliver exceptional value to our clients and create a rewarding workplace for our employees. Join us on our journey as we continue to shape the future of the industry.

Apply now for this exciting opportunity to become the Executive Assistant to our Group Vice President.