Executive Assistant to Co-Founder & CFO (US-Based, Remote)

Paired; Malaysia; Remote; MYR 100,000 - 150,000; Full time

Job summary

A global staffing agency is seeking a fast, calm, and sharp Executive Assistant to support their Co-Founder & CFO. This role involves managing calendars, coordinating priorities, and providing decision support in a dynamic environment. Ideal candidates will have 3+ years of experience in supporting senior leadership, strong organizational skills, and emotional intelligence. Competitive salary and remote working options are available.

Benefits

Competitive salary

Ability to work remotely

Significant room for growth

Collaboration with international teams

Qualifications

• 3+ years of experience supporting senior leadership in startup, finance, or operations.
• Exceptionally organized and detail-oriented.
• Ability to stay calm and composed in fast-paced situations.

Responsibilities

• Manage the Co-Founder’s calendar and inbox, handle logistics.
• Act quickly on priorities and ensure tasks are completed on time.
• Draft polished messages and reports as the Co-Founder’s voice.
• Assist with expense tracking and administrative finance tasks.

Skills

Experience supporting senior leadership

Strong initiative

Exceptional organization

Strong written and verbal communication

Tech-savvy (Google Suite, Notion, Slack, Excel/Sheets)

High emotional intelligence

Responsive and detail-oriented

Calm under pressure

Discretion in managing logistics

Job description

Paired is a global staffing and recruiting agency that specializes in pairing remote work with top-tier talent. We admire the importance of innovative social media strategies and are committed to connecting talented individuals with great companies that need their unique skills. Our mission is to provide great jobs to talented people, no matter where they are located.

We’re looking for a fast, calm, and sharp Executive Assistant to support our Co-Founder & CFO — a driven, high-performance leader with a strong belief in developing people who are ready to rise to the challenge.

You’ll act as their right hand, managing time, anticipating needs, and ensuring projects move forward with speed and precision. This role demands someone who’s quick to think, quicker to act, and able to stay composed under pressure while maintaining professionalism and wit in every interaction.

Key Responsibilities

• Executive Support: Manage the Co-Founder’s calendar, schedule, and inbox — anticipate conflicts, handle logistics, and ensure a smooth daily flow.
• Rapid Coordination: Act quickly on priorities, follow up promptly, and make sure nothing falls through the cracks.
• Project Tracking: Support cross‑functional initiatives and keep all moving parts aligned and on time.
• Communication: Draft clear, polished messages and reports; act as an extension of the Co-Founder’s voice when communicating internally or externally.
• Operational & Financial Assistance: Help with expense tracking, reporting, and administrative finance tasks as needed.
• Decision Support: Filter and prioritize information to help leadership focus on what matters most.
• Composure Under Pressure: Stay calm and solution‑oriented in a fast‑paced, high‑expectation environment.

• 3+ years of experience supporting senior leadership (startup, finance, or operations background preferred).
• Lightning‑fast responsiveness and strong initiative.
• Exceptionally organized, reliable, and detail‑oriented.
• Strong written and verbal communication skills — articulate, professional, and confident.
• Tech‑savvy and resourceful (Google Suite, Notion, Slack, Excel/Sheets, etc.).
• High emotional intelligence, able to match a dynamic pace while keeping things grounded.
• Holds a strong passport and can travel easily across regions.
• Based in Malaysia or open to traveling to nearby countries.
• Fast, responsive, and detail‑oriented, with strong problem‑solving skills.
• Able to stay calm, witty, and composed even in fast‑paced situations.
• Comfortable managing both business and personal logistics with discretion.

• Competitive salary.
• Ability to work remotely.
• Collaborating with international teams, as you will be working for global company.
• Significant room for growth over time.