Executive Assistant, Management Office

PEOPLE PROFILERS; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A company in Selangor is seeking an experienced Administrative Executive to manage correspondence, schedules, and confidential documents. Candidates must hold a Bachelor's degree in Secretarial or Office Administration and have at least 5 years of relevant experience. Strong communication skills and attention to detail are essential for this role.

Qualifications

• Minimum 5 years of working experiences in the related field.
• Must be detail-oriented and proactive in every approach.

Responsibilities

• Manage correspondence, meetings, and appointments.
• Handle Private & Confidential documents discreetly.
• Administer company's SOPs and ensure compliance.
• Participate in ad-hoc assignments/projects as required.

Skills

Good written and spoken communication in English

Attention to detail

Proactive approach

Education

Bachelors Degree in Secretarial or Office Administration

Job description

• To manage, coordinate and maintain correspondence, meeting and appointment arrangement, travel and accommodation arrangement, coordination of board meeting matters, manage personal drivers schedule, prepare and compile reports/materials, attend to clubs and associations matters and participate in ad-hoc assignment/projects.
• Communicate with UMW/TFSC/APR on various issues especially on setting up meetings, Board matters, DCR etc.
• Handle Private & Confidential documents discreetly and confidentially, prepare claims and payments, and carry out other administrative support.
• Administration of Moneylending license ensure renewal, submission of annul transaction report, changes of company particulars/directorship, etc are submitted in a timely manner to the authority.
• Administrator / custodian of company SOPs. Publication of new SOP and update master list accordingly. Check documents to ascertain it follows the standard format. Perform annul review to ensure documents are current,
• Handle any ad-hoc tasks as and when required and assigned by superiors.

Job Requirements

• Minimum Bachelors Degree in Secretarial or Office Administration.
• At least 5 years of working experiences in the related field.
• Good written and spoken communication in English & good listening skill.
• Must be detail-oriented and proactive in every approach.

Required Skills:

Salary Package: