Executive Assistant (Fresh Graduate)

PUBLIC CRANE HEAVY EQUIPMENT Sdn Bhd; Klang City; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading heavy lifting company in Malaysia is seeking an Executive Assistant to support their Director’s Office. The ideal candidate will provide high-level administrative support, manage schedules, and coordinate communications with internal and external stakeholders. Applicants should possess a Diploma or Degree in Business Administration and have 3-5 years of experience as a Secretary or Personal Assistant. Proficiency in Mandarin is a must to liaise with Mandarin-speaking clients, along with strong organizational skills and proficiency in Microsoft Office.

Benefits

Competitive salary

Professional growth opportunities

Supportive work environment

Qualifications

• Minimum 3–5 years of experience as a Secretary/Personal Assistant, preferably in corporate or engineering industries.
• Proficiency in Mandarin required for communication with clients.
• Professional discretion and reliability essential for handling sensitive information.

Responsibilities

• Provide high-level secretarial and administrative support to senior management.
• Manage schedules, travel arrangements, and correspondence.
• Act as liaison between executives, internal teams, and external stakeholders.

Skills

Excellent communication skills

Organizational skills

Multitasking ability

Proficiency in Microsoft Office

Education

Diploma/Degree in Business Administration or equivalent

Job description

Company Overview

For over 40 years, Public Crane has been Malaysia’s trusted leader in heavy lifting and specialized transportation. With a fleet of 120+ heavy machines and a strong footprint across oil & gas, infrastructure, power plants and shipyards, our growth continues nationwide. We are now seeking a highly capable Executive Assistant to support our Director’s Office—someone who can elevate efficiency and be a key partner in driving our leadership forward.

Why Join Us?

Be part of a stable, established company with 40+ years of excellence

Competitive salary and professional growth opportunities

Supportive and collaborative work environment

What You’ll Do

Provide high-level secretarial and administrative support to senior management

Manage schedules, meetings, travel arrangements and correspondence

Prepare, review and organize reports, presentations and confidential documents which include official correspondences, quotations, proposals and other related documentation as required

Act as the key liaison between executives, internal teams and external stakeholders

Handle office communications professionally and maintain strict confidentiality

Support in coordinating company events, board meetings and any special projects for the growth of the company

What We’re Looking For

Diploma/Degree in Business Administration, Secretarial Studies or equivalent

Minimum 3–5 years’ experience as a Secretary/Personal Assistant, preferably in corporate or engineering industries. Fresh graduates are encouraged to apply too.

Excellent verbal and written communication skills in Bahasa Melayu, English and Mandarin (proficiency in Mandarin is required to liaise and correspond with Mandarin-speaking clients).

Strong organizational and ability to multitask and prioritize daily task with attention to detail

Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)

Professional, discreet, reliable and able to handle sensitive information with integrity