Executive Assistant

AGENSI PEKERJAAN MVC RESOURCES SDN. BHD.; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading recruitment agency in Malaysia is seeking a Personal Assistant to manage the executive's calendar, prioritize documents, and serve as a key contact for communications. The ideal candidate should possess a Bachelor's degree and over a year of experience in a similar role, showcasing strong organizational, multitasking, and communication skills. Proficiency in Microsoft Office Suite is essential, and added advantages include knowledge of Mandarin and strong numerical skills. This role offers an engaging environment with opportunities to support various strategic projects.

Qualifications

• Bachelor’s degree required.
• 1+ years of experience as a Personal Assistant.
• Exceptional organizational skills are necessary.
• Strong verbal and written communication abilities are essential.
• Proficient in Microsoft Office Suite required.
• Proactive and able to work independently.

Responsibilities

• Manage executive's calendar and coordinate meetings.
• Prioritize documents and emails requiring clearance.
• Act as primary contact for leadership and stakeholders.
• Follow up on outstanding items with internal teams.
• Consolidate and analyze business performance reports.
• Support strategic projects and planning initiatives.

Skills

Organizational skills

Multitasking

Time management

Verbal communication

Written communication

Microsoft Office Suite

Proactive and solution-driven

Education

Bachelor’s degree in Business, Management, Human Resources, Accounting, Finance

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

• Manage the Executive’s calendar by setting up, arranging, and coordinating meetings and travel arrangements.
• Handle and prioritize daily documents or emails requiring clearance, ensuring all approvals are processed and completed by their respective deadlines.
• Act as the primary point of contact between leadership, internal departments, and external stakeholders, including monitoring the Executive’s email to provide timely responses.
• Follow up on outstanding items with internal teamsandto ensure allrequiredaction items are completed before deadline.
• Consolidate and analyzebusiness performance reports, sales forecasts, and key metrics to maintain an updated dashboard
• Support strategic projects, planning cycles, and ad-hoc initiatives as required.

Requirements

• Bachelor’s degree in Business, Management, Human Resources, Accounting, Finance or related field.
• 1+ years of experience supporting senior leadership as an Personal Assistant.
• Exceptional organizational, multitasking, and time management skills.
• Strong verbal and written communication abilities.
• Proficient in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook)
• Proactive, solution-driven, and able to work independently and collaboratively
• Highly meticulous, detail-oriented, and structured.
• Proficient in Microsoft Word, Excel & Power Point
• Added advantages: Proficiency in Mandarin, strong numerical skills, business acumen, and AI literacy.