Executive Assistant

Glocomp Systems; Selangor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A dynamic technology company in Malaysia is seeking an experienced Executive Assistant to provide high-level administrative support to senior leadership. Key responsibilities include managing meetings, taking minutes, and coordinating logistics. The ideal candidate possesses excellent communication skills and is highly organized with 3-5 years of relevant experience. This role offers a vibrant work culture with benefits including medical insurance and coverage for sports activities.

Benefits

Medical Insurance for immediate family

Outpatient treatment claims for immediate family

Yearly Healthcare Screening

Optical & Dental coverage

Coverage for sport activities registration

Qualifications

• 3-5+ years of experience as an Executive Assistant or similar administrative role.
• Proven expertise in taking professional, decision-focused meeting minutes.
• Demonstrated ability to run cadence calls and facilitate structured meetings.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time-management abilities.

Responsibilities

• Plan, schedule, and moderate cadence calls and meetings.
• Attend meetings and take clear, concise minutes.
• Provide comprehensive administrative support including calendar management.
• Act as a liaison between executives and cross-functional teams.

Skills

Professional communication

Meeting facilitation

Minute-taking & documentation

Confidentiality & discretion

Organization & priority management

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Google Workspace

Zoom

Teams

WebEx

Job description

The Executive Assistant provides high-level administrative support to senior leadership, ensuring the smooth coordination of daily operations, meetings, and strategic activities. This role requires exceptional communication skills, strong attention to detail, and the ability to independently manage cadence calls, leadership meetings, and cross-functional coordination. The ideal candidate is highly organized, proactive, and skilled in accurately capturing, summarizing, and distributing meeting minutes.

Key Responsibilities

• Meeting & Cadence Call Management
  • Plan, schedule, and moderate weekly/bi-weekly cadence calls, leadership check-ins, and cross-team meetings.
  • Prepare meeting agendas, gather required materials, and ensure participants are briefed in advance.
  • Facilitate meetings to keep discussions on track and ensure action items are clearly identified.
  • Coordinate logistics for in-person and virtual meetings across multiple time zones.
• Minutes Taking & Documentation
  • Attend meetings and take clear, concise, and accurate minutes capturing decisions, action items, owners, and deadlines.
  • Distribute minutes promptly and follow up on assigned tasks to ensure accountability.
  • Maintain organized records of all meeting notes, action trackers, project updates, and related documentation.
• Executive Support
  • Provide comprehensive administrative support including calendar management, email correspondence, travel planning, and expense reporting.
  • Serve as the primary point of contact between executives and internal/external stakeholders.
  • Prepare presentations, reports, and briefing materials as required.
  • Handle confidential and sensitive information with discretion.
• Coordination & Communication
  • Act as a liaison between the executive and cross-functional teams, ensuring deadlines and deliverables are met.
  • Assist in managing priorities, identifying scheduling conflicts, and ensuring timely follow-through on key initiatives.
  • Maintain a high level of professionalism and adaptability in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent experience preferred.
• 3–5+ years of experience as an Executive Assistant or similar administrative role.
• Proven expertise in taking professional, decision-focused meeting minutes.
• Demonstrated ability to run cadence calls and facilitate structured meetings.
• Excellent written and verbal communication skills.
• Strong organizational, multitasking, and time-management abilities.
• Proficiency in Microsoft Office, Google Workspace, and virtual meeting platforms (Zoom, Teams, WebEx).
• Strong attention to detail, problem-solving abilities, and a proactive mindset.

Professional Skills

• Professional communication
• Meeting facilitation
• Minute-taking & documentation
• Confidentiality & discretion
• Organization & priority management

Why Join Us?

• A passionate, energetic and supportive culture.
• Medical Insurance for you and your immediate family (spouse and children).
• Outpatient treatment claims for you and your immediate family (spouse and children).
• Yearly Healthcare Screening, Optical & Dental coverage.
• Coverage for sport activities registration or enrolment fees.
• EPF/SOCSO/PCB