Executive Assistant

Cultivar Staffing & Search; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A corporate services firm in Kuala Lumpur is seeking a highly organized Executive Assistant to support its Managing Director. The role involves managing the MD's schedule, handling correspondence, and ensuring office operations run smoothly. Candidates should have at least 3 years of experience and be fluent in two local languages. The position offers a competitive salary and opportunities for professional growth.

Benefits

Competitive salary

Professional development opportunities

Dynamic work environment

Qualifications

• At least 3 years of experience as an Executive Assistant or similar role.
• Proficiency in Microsoft Office Suite, especially Excel and PowerPoint.
• Fluent in at least two local languages.

Responsibilities

• Manage the MD's calendar and schedule appointments.
• Screen and prioritize incoming communications for the MD.
• Prepare documents and presentations for meetings.

Skills

Microsoft Office Suite

Communication skills

Organizational skills

Time-management

Attention to detail

Proactive problem-solving

Fluency in local languages

Job description

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

Executive Assistant

Job Description

Cultivar Asia is a corporate services firm offering HR outsourcing services. We are currently seeking a highly motivated and organized Executive Assistant to support our Managing Director.

The successful candidate will be responsible for managing the MD's schedule, handling correspondence, and ensuring smooth operations in the office.

Responsibilities

• Manage the MD's calendar, schedule appointments, and coordinate meetings
• Screen and prioritize incoming emails, letters, and phone calls for the MD
• Prepare documents, presentations, and reports for meetings and presentations
• Make travel arrangements and accommodations for the MD's business trips
• Assist in organizing company events, conferences, and workshops
• Act as a liaison between the MD and internal/external stakeholders
• Handle confidential information with discretion and professionalism
• Provide administrative support to other team members as needed

Requirements

• At least 3 years of experience as an Executive Assistant or similar role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), especially MS Excel and PowerPoint.
• Excellent communication and interpersonal skills
• Strong organizational and time-management abilities
• Meticulous attention to detail and high level of accuracy
• Ability to multitask and prioritize tasks effectively
• Self-driven with a proactive approach to problem-solving
• Fluent in at least two local languages (e.g. English, Malay, Mandarin, Tamil)
• Availability to be on standby during off-working hours for urgent matters
• Competitive salary and benefits package
• Opportunities for professional development and growth within the company
• Dynamic and supportive work environment

Interested candidates are invited to send in your resume in MS Word Format* stating your past work experience, reasons for each leave, past and expected remuneration.

We regret to inform that only shortlisted candidates will be notified.

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