EXECUTIVE ASSISTANT

Sense Perfect Aesthetics; George Town; On-site; MYR 100,000 - 150,000; Full time

Job summary

A professional service provider in George Town is looking for an Executive Support role to assist the Director with scheduling, project management, and operational tasks. Key responsibilities include managing the Director's schedule, collaborating on business strategies, and preparing reports. Required qualifications include a Diploma or Degree in Business Administration, strong communication skills, and proficiency in Microsoft Office. Candidates must be able to multitask and maintain high confidentiality in a professional environment. Fluency in Chinese is essential.

Qualifications

• Able to speak and read Chinese.
• Strong communication and organizational skills.
• Proficient in Microsoft Office and Google Workspace.
• Able to multitask and work under pressure.
• High level of professionalism and confidentiality.

Responsibilities

• Manage the Director's schedule, appointments, and travel arrangements.
• Collaborate with the Director on business planning and operational oversight.
• Track project progress and ensure timelines are met.
• Liaise with internal departments and external stakeholders.
• Prepare reports, presentations, and meeting minutes.
• Conduct background research and compile data.
• Assist in planning and executing institutional events.
• Participate in special projects for leadership development.
• Undertake additional duties as required.

Skills

Strong communication

Organizational skills

Proficient in Microsoft Office

Proficient in Google Workspace

Ability to multitask

Work under pressure

High professionalism

Education

Diploma/Degree in Business Administration

Job description

This role required to be able to speak and read Chinese

Executive Support: Manage the Director's schedule, appointments, travel arrangements, and meeting coordination with accuracy and confidentiality.

Strategic Exposure: Collaborate with the Director on business planning, key projects, and operational oversight, gaining insight into decision-making and strategic execution.

Project & Task Management: Track project progress, follow up on assigned tasks, and ensure timelines and objectives are met.

Cross-Functional Collaboration: Liaise with internal departments (Tutor, HR, Finance, Marketing, Administrative) and external stakeholders to align operational and strategic goals.

Communication & Liaison: Serve as the primary contact between the Director, staff, students, and partners—managing correspondence, calls, and emails professionally.

Reporting & Documentation: Prepare reports, presentations, briefing notes, meeting minutes, and documents required for operational or board reviews.

Data Collection & Research: Conduct background research, compile data, and prepare analyses to support informed decision-making.

Event & Program Support: Assist in planning, organizing, and executing institutional events, training sessions, and strategic initiatives.

Leadership Development: Participate in special projects or assignments to develop leadership and managerial capabilities.

Ad-Hoc Support: Undertake any other duties or assignments as required by the Director or management.

Qualifications & Skills:

Diploma/Degree in Business Administration or related field.

Strong communication and organizational skills.

Proficient in Microsoft Office and Google Workspace.

Able to multitask and work under pressure.

High level of professionalism and confidentiality.