Executive Admin Cum Personal Assistant to Executive Director

Markaids (Malaysia) Sdn Bhd; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading firm in specialty ingredients in Petaling Jaya is seeking an Executive Admin Cum Personal Assistant to support the CEOs with organizational tasks. The ideal candidate will have 4-5 years of experience, excellent communication skills, and proficiency in Microsoft Office. This role involves managing schedules, handling communication, and more in a supportive SME environment with competitive salary and benefits.

Benefits

Medical insurance

Dental insurance

Parking

Hospitalization & PA Insurance

Qualifications

• Minimum 4 - 5 years’ experience as an Executive Assistant or similar role.
• Proficient in English and Bahasa Malaysia.
• Discreet, trustworthy, and professional.
• Able to work independently and take initiative.

Responsibilities

• Act as primary contact for the CEOs, handling communication.
• Manage the Executive Director's calendar and travel.
• Prepare correspondence and reports for the CEOs.
• Coordinate executive meetings and company events.

Skills

Organizational skills

Multitasking

Communication in English

Communication in Bahasa Malaysia

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Executive Admin Cum Personal Assistant to Executive Director

We are looking for a reliable and experienced Executive Assistant to provide high-level administrative and personal support tothe Founder and the Chief Executive Officerof our growing SME. This is a key role that ensures smooth day-to-day operations, effective time management, and strong coordination across the business.

Key Responsibilities

Act as the main point of contact for the CEOs, handling calls, emails, and requests professionally.

Manage the Executive Director's calendars, schedule meetings & Appointments, and coordinate travel.

Prepare and review correspondence, reports, and presentations for the CEOs.

Liaise with internal teams, clients, and external partners on behalf of the CEOs.

Organize and coordinate executive-level meetings, company events, and functions.

Assist in reviewing and managing confidential documents, agreements, and operational matters.

Oversee office administration, including suppliers, tenancy, and general facilities management.

Support with personal and family-related tasks when required.

Handle ad-hoc projects or assignments as directed by the CEOs.

Requirements

Minimum 4 - 5 years’ experience as an Executive Assistant, Personal Assistant, or Senior Secretary, ideally supporting top management.

Strong organizational and multitasking skills with attention to detail.

Excellent communication skills in English and Bahasa Malaysia (Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Discreet, trustworthy, and professional in handling sensitive information.

Able to work independently, take initiative, and adapt to fast-paced situations.

Possess own transport and valid driving license.

Why Join Us?

Work directly with visionary CEOs and gain exposure to strategic decision-making.

A professional yet supportive SME environment where your role truly matters.

Competitive salary and benefits package.

Unlock job insights

Salary match Number of applicants Skills match

Your application will include the following questions:

What's your expected monthly basic salary? Which of the following types of qualifications do you have? How many years' experience do you have as a Personal Assistant to the Executive Director? Which of the following Microsoft Office products are you experienced with? Do you possess or have access to your own transportation?

Manufacturing, Transport & Logistics 51-100 employees

Markaids (M) Sdn Bhd is a pioneer in Speciality Ingredients and aims to always be at the leading edge of innovation. We serve the food & beverage manufacturers in Malaysia and Singapore. Our team consists of a group of personnel who are passionate about food science & technology. We are all here to inspire & enable advancements in the food industry through credible science, consistent quality and innovative ingredients.

Markaids is certified with ISO22000 & Halal Jakim and proudly awarded with a 4-star rating by SME Corp. We engage in various environmental initiatives as part of our commitment to sustainability which has awarded us with SEDA certification.

At Markaids, we believe that implementation of our core values brings achievements together. As a team, Markaids work in a flat & independent organisation which gives us the flexibility to continuously innovate new products, applications and solutions. Innovative ideas may come from all directions.

Be a key part of an effective, working team in an open and cheerful environment, join us today and be a part of our dedicated team and talented individuals committed to quality and innovation with diverse backgrounds in education, experience and careers.

Discover more about our company at www.markaids.com and culture through our LinkedIn page at https://www.linkedin.com/company/markaids

Markaids (M) Sdn Bhd is a pioneer in Speciality Ingredients and aims to always be at the leading edge of innovation. We serve the food & beverage manufacturers in Malaysia and Singapore. Our team consists of a group of personnel who are passionate about food science & technology. We are all here to inspire & enable advancements in the food industry through credible science, consistent quality and innovative ingredients.

Markaids is certified with ISO22000 & Halal Jakim and proudly awarded with a 4-star rating by SME Corp. We engage in various environmental initiatives as part of our commitment to sustainability which has awarded us with SEDA certification.

At Markaids, we believe that implementation of our core values brings achievements together. As a team, Markaids work in a flat & independent organisation which gives us the flexibility to continuously innovate new products, applications and solutions. Innovative ideas may come from all directions.

Be a key part of an effective, working team in an open and cheerful environment, join us today and be a part of our dedicated team and talented individuals committed to quality and innovation with diverse backgrounds in education, experience and careers.

Discover more about our company at www.markaids.com and culture through our LinkedIn page at https://www.linkedin.com/company/markaids

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Perks and benefits Medical Dental Parking Hospitalisation & PA Insurance, Advanced Contractu

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