Events Executive

Rhingle; Kuala Lumpur; On-site; MYR 150,000 - 200,000; Full time

Job summary

A marketing agency in Kuala Lumpur is seeking a proactive Events Executive to manage all aspects of event planning. The role involves coordinating with vendors and internal teams, ensuring successful event execution. We're looking for someone with a passion for event planning, excellent organizational skills, and the ability to multitask. This position may require flexible hours, including evenings and weekends, based on event schedules.

Qualifications

• Proven experience in event planning, coordination, or project management, preferably in a marketing agency.
• Excellent organizational skills with the ability to multitask and prioritize tasks.
• Ability to work under pressure and solve problems quickly.

Responsibilities

• Manage all aspects of event planning and meet strict deadlines.
• Build relationships with vendors and venues.
• Coordinate logistics including contracts, guest lists, and catering.

Skills

Event planning

Interpersonal skills

Organizational skills

Problem-solving

Communication skills

Tools

Microsoft Office (Excel & PowerPoint)

Event management tools/software

Job description

We are looking for a proactive and detail-oriented Events Executive to join our team. In this role, you will coordinate and execute events from start to finish, working closely with vendors, venues, and internal teams to ensure smooth and successful events. If you have a passion for event planning, strong organizational skills, and enjoy bringing ideas to life, we’d love to hear from you!

Key Responsibilities

• Manage all aspects of event planning, meet strict deadlines, and stay within budget.
• Nurture and build relationships with vendors, venues, and other industry contacts while crafting and implementing the creative and logistical aspects of all events.
• Remain current (or ahead of the curve) with trends in event planning, design, and production, and proactively identify and solve operational challenges.
• Coordinate with internal staff, clients, and vendors to establish the requirements for an event, and serve as liaison to senior executives, government officials, and industry leaders throughout the planning process.
• Locate resources, visit sites, and lead pre-event meetings to help staff make decisions about event design.
• Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, decor, and marketing materials.

Requirements

• Proven experience in event planning, coordination, or project management, preferably in a marketing agency.
• Strong interpersonal and communication skills.
• Excellent organizational skills with the ability to multitask, prioritize tasks, and pay close attention to detail.
• Ability to work under pressure, solve problems on the spot, and make quick, strategic decisions.
• Proficiency in Microsoft Office (Excel & PowerPoint) and event management tools/software.
• Willingness to work flexible hours, including evenings and weekends, based on event schedules.