Event Executive

White Shark Event Sdn Bhd; Kuala Lumpur; On-site; MYR 40,000 - 60,000; Full time

Job summary

A corporate event management company in Kuala Lumpur seeks an Event Coordinator to assist in planning and executing various corporate events. The role requires strong event planning skills, excellent communication, and at least 2 years of experience in the events industry. Candidates should be comfortable liaising with clients and managing budget details, with a preference for a Bachelor's degree in a related field. Flexibility for occasional travel and irregular hours is necessary.

Qualifications

• At least 2 years experience in event-related field.
• Flexibility to work evenings, weekends, and holidays as needed.
• Proficiency in coordinating with vendors and suppliers.

Responsibilities

• Assist in planning and organizing events from initial concept to successful execution.
• Liaise with clients to understand event requirements.
• Create and maintain detailed event documentation.

Skills

Event planning and coordination

Communication and interpersonal skills

Budget management

Attention to detail

Organizational skills

Education

Bachelor's degree in Event Management, Hospitality, Marketing, or related field

Tools

Event management software

Job description

Company Description

White Shark Event Sdn Bhd specializes in managing a wide range of corporate and teambuilding events. Our experienced team has successfully handled events both locally and internationally, catering to the needs of discerning clients. With a commitment to excellence, we deliver memorable and impactful experiences for all types of events.

Role Description

Willing to learn and adapt to the industry

Must be comfortable to communicate and have deal with client’s request not limiting to vendors and suppliers

Have experience in managing event documentations and paperwork

Have experience in managing On-site event co-ordination, set-up, tear down, event flow, floor management etc

Willing to travel as deem necessary by the event (Domestically and Internationally)

Experience in Meeting / Conference / Team Building / Award Dinner event.

AT LEAST 2 years experience in EVENT RELATED FIELD !

Job Scope

Assist in planning and organizing events from initial concept to successful execution.

Liaise with clients to understand event requirements, objectives, budgets, and timelines.

Coordinate with vendors, suppliers, venues, and contractors to ensure all services are delivered as planned.

Create and maintain detailed event documentation such as schedules, checklists, and floor plans.

Manage event setup, registration, and on-site operations to ensure smooth execution.

Monitor and track event budgets and ensure cost-effectiveness.

Handle administrative tasks such as preparing quotations, contracts, and event reports.

Conduct post-event evaluations and provide feedback to improve future events.

Qualifications

• Strong event planning and coordination skills
• Excellent communication and interpersonal skills
• Experience in budget management and vendor coordination
• Attention to detail and strong organizational skills
• Ability to work under pressure and meet tight deadlines
• Flexibility to work evenings, weekends, and holidays as needed
• Proficiency in event management software and tools
• Prior experience in the events industry is a plus
• Bachelor's degree in Event Management, Hospitality, Marketing, or related field is preferred