Document Controller

MiTime Construction Malaysia Sdn Bhd; Siput River; On-site; MYR 100,000 - 150,000; Full time

Job summary

A construction company in Malaysia is seeking a Document Controller to manage project documents, drawings, and contracts. The successful candidate will ensure compliance with TNB documentation standards and assist the Project Manager in coordinating documentation. Candidates should have a minimum SPM/Diploma/Degree and experience in construction documentation is preferred. Proficiency in Microsoft Office and good communication skills in English and Bahasa Malaysia are essential for this role.

Qualifications

• Candidates with TNB project documentation experience or construction industry experience preferred.
• Able to read and understand engineering drawings and technical documents.
• Responsible, able to work independently and also as part of a team.

Responsibilities

• Manage and control all project documents, drawings, technical files and contracts.
• Ensure all documents comply with company standards.
• Maintain both electronic and hardcopy filing systems.
• Handle document incoming/outgoing, distribution and tracking.
• Monitor RFI, Transmittal, Submission and Approval progress.
• Assist Project Manager in coordinating project documentation.
• Ensure documentation processes comply with TNB standards.
• Prepare and update document status reports for management review.

Skills

Proficient in EDMS or documentation systems

Good communication skills in English and Bahasa Malaysia

Ability to read engineering drawings

Well-organized and detail-oriented

Education

Minimum SPM / Diploma / Degree

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

Manage and control all project documents, drawings, technical files and contracts, including registration, filing, numbering, distribution and archiving.

Ensure all documents comply with company standards and project requirements, including TNB documentation procedures.

Maintain both electronic and hardcopy filing systems; ensure all teams are using the latest approved documents.

Handle document incoming/outgoing, distribution and tracking to consultants, contractors and internal departments.

Monitor RFI, Transmittal, Submission and Approval progress to ensure timely submission and proper follow-up.

Assist Project Manager and engineering team in coordinating project documentation and preparing meeting materials and MOM.

Ensure documentation processes comply with TNB standards, ISO procedures and company SOP.

Prepare and update document status reports for management review.

Job Responsibilities

• Manage and control all project documents, drawings, technical files and contracts, including registration, filing, numbering, distribution and archiving.
• Ensure all documents comply with company standards and project requirements, including TNB documentation procedures.
• Maintain both electronic and hardcopy filing systems; ensure all teams are using the latest approved documents.
• Handle document incoming/outgoing, distribution and tracking to consultants, contractors and internal departments.
• Monitor RFI, Transmittal, Submission and Approval progress to ensure timely submission and proper follow-up.
• Assist Project Manager and engineering team in coordinating project documentation and preparing meeting materials and MOM.
• Ensure documentation processes comply with TNB standards, ISO procedures and company SOP.
• Prepare and update document status reports for management review.

Requirements

• Minimum SPM / Diploma / Degree; candidates with TNB project documentation experience or construction industry experience preferred.
• Proficient in EDMS or documentation systems and Microsoft Office (Excel, Word, Outlook).
• Able to read and understand engineering drawings and technical documents.
• Well-organized, detail-oriented and able to manage high volumes of documents accurately.
• Good communication skills in English and Bahasa Malaysia; ability to read Mandarin is an added advantage.
• Responsible, able to work independently and also as part of a team.