Document Controller

Jord International; Rasa; On-site; MYR 100,000 - 150,000; Full time

Job summary

A global engineering firm in Malaysia is seeking a Document Controller to manage the numbering, filing, and retrieval of documentation. The ideal candidate will have a diploma and at least two years of experience in document management, particularly in engineering or fabrication. Responsibilities include generating ASME forms, maintaining quality logs, and ensuring compliance with standards in a fast-paced environment. Excellent knowledge of MS Suite and familiarity with e-document systems are crucial for this role.

Qualifications

• Two years of practical experience in document management for engineering or fabrication.
• Basic understanding of engineering, procurement, construction documents.
• Ability to work in fast-paced, deadline-driven environments.

Responsibilities

• Control numbering, filing, and retrieval of documentation.
• Generate and submit ASME forms for jobs.
• Maintain and update quality logs and records.
• Arrange rentals for inspection equipment.

Skills

Document management

Detail-oriented

Excellent MS Suite knowledge

Familiar with e-Document management systems

Self-directed

Education

Diploma or Technical School background

Tools

Adobe Acrobat

Job description

TheDocument Controlleris responsible for controlling the numbering, filing, sorting and retrieval of electronically stored or hard copy documentation produced by technical teams, projects or departments in a timely, accurate and efficient manner.

Duties and Responsibilities:

• Generation of ASME U1/ U2/ A1 / U4 forms for ASME Jobs based on progress of respective Job No.
• Submission of design documents to DOSH and follow up with DOSH for approval of design.
• Booking of AI / TPI / PMI / Hardness / DOSH for Inspection
• Initial review of MDR for Completed Jobs
• Update of NCR logs / NB Logs / JM PV Logs / Repair Log on a bi-monthly basis
• Update of QA Quality Objective - NCR analysis / NDT Reject on a monthly basis
• Plan and arrange the critical instruments for rental for Hydrotest (pressure Gauges / Temperature Recorders and etc.) when needed for inspection.
• Assist in preparation of ASME / QMS documents.
• Back up and monitor other DC activity (distribute Drawings, Procedure, Update Documents Status, MDR Monthly Status)
• Arranging the new Instruments for QAQC team, as and when required
• Record & prepare letter for QAQC inspection kit Inspector instrument.
• Preparation of Welder continuity records - ASME, AS code, AWS code.
• Expedite with QC for the progressive completion of MDR based on bi-weekly basis.
• Submission and filing of documents related with NB / ASME
• Update of WPS List / Welder List as per the new WPS and a new qualified Welder on a monthly basis.
• Monitoring the calibration records and arrange for calibration for JM instruments on a bi-monthly basis.
• Preparation of PMI procedure per client spec requirements.
• Follow up of NCR close outs and update of NCR File upon close outs on a monthly basis.
• Calibration of densitometer / record in calibration book
• Raising MR and follow up for the purchase of new Step tablet.
• Preparation of Welder Card.
• Preparation and follow up TQ for ASME U1 form details on a bi-yearly basis.
• Update of NDT Level II & Level III documents on a bi-yearly basis.
• RT Film collection and storage with job number wise for every job upon completion.
• Preparation of Vision Test Reports & Eye Test for QC inspectors and NDE level II on a bi-yearly basis.
• Preparation of Questionnaire for NDT Level II & QC Inspectors.
• Storage of MDR Records on a bi-yearly basis.
• Update of List of Codes / Specification on a bi-yearly basis.
• Filing of ASME U1/U2 forms on a bi-yearly basis.
• To take action for client comments on MDR based on specific job requirement.
• Perform other responsibilities associated with this position as may be appropriate under the direction of the Management.

Skills and Experience:

• Preferably Diploma or Technical School background
• At least two years of practical and hands-on experience in document management roles related to engineering, design, and fabrication of process equipment industry i.e ACHE
• Basic understanding of Engineering / Procurement / Construction / Commissioning documents.
• Self-directed and highly motivated.
• Able to work in a fast-paced and deadline-driven environment.
• Detail-oriented, dependable and trustworthy.
• Excellent MS Suite software knowledge and good working knowledge of Adobe Acrobat.
• Familiar with e-Document management systems is an added advantage.