Document Controller

Cushman & Wakefield; Kulai; On-site; MYR 40,000 - 60,000; Full time

Job summary

A global real estate services firm located in Johor, Malaysia is seeking a Document Controller to implement and maintain an effective document control system. You will manage all project documentation, ensuring compliance with company standards and legal requirements. The ideal candidate will have at least 3 years of relevant experience, proficiency in document control software like Procore, and a diploma in a related field. This role involves conducting audits, providing training, and supporting project teams in ensuring document accuracy and accessibility.

Qualifications

• Minimum 3 years relevant experience in Construction or Data Center.
• Certification in Document Management or Information Management is a plus.

Responsibilities

• Implement and maintain an effective document control system.
• Manage creation, revision, distribution, and archiving of project documents.
• Conduct regular audits to verify document integrity.
• Provide training and support on document control procedures.

Skills

Document control management

Communication

Attention to detail

Proficient in Procore

Education

Diploma or above in Business Administration or Information Management

Tools

Procore

Job description

Document Controller

Key Responsibilities

• Implement and maintain an effective document control system to ensure proper tracking, storage, and retrieval of all project documentation.
• Manage the creation, revision, distribution, and archiving of all project documents, including drawings, specifications, contracts, and reports via Procore.
• Ensure all documents are complete, accurate, and compliant with company standards and regulatory requirements. Conduct regular audits to verify document integrity.
• Maintain version control and ensure that the latest versions of documents are available to all relevant stakeholders. Track changes and maintain a history of document revisions.
• Coordinate the distribution of documents to project teams, clients, contractors, and other stakeholders. Ensure timely delivery and accessibility of critical project information.
• Implement document security protocols to protect sensitive information. Control access to documents and ensure that only authorized personnel can view or edit them.
• Provide training and support to project teams on document control procedures and best practices. Assist with troubleshooting document-related issues.
• Generate and distribute regular reports on document status, including outstanding approvals, document updates, and compliance metrics.
• Maintain accurate records of all document transactions, including receipts, approvals, distributions, and archiving.
• Ensure all document management practices comply with industry standards, company policies, and regulatory requirements.
• Organize meetings for the project as per the Rhythm of Business.
• Write and issue the AOM and MOM on time.

Requirements

• Diploma or above in Business Administration, Information Management or a related field.
• 3 years relevant experience in either Construction or Data Center field.
• Proven experience using document control software such as Procore, or similar tools.
• Certification in Document Management or Information Management is a plus.

INCO: “Cushman & Wakefield”