Document Controller

Petroluxe Refinery; Kuantan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading energy company in Kuantan is looking for an experienced Document Controller to manage project documentation in compliance with ISO standards. The ideal candidate should have a diploma or degree in a relevant field and possess 3–5 years of experience, ideally in data center construction. Strong attention to detail and organizational skills are essential for success in this role. Proficiency in English and Malay is required, with Mandarin being a plus.

Qualifications

• 3–5 years of experience as a Document Controller.
• Experience in data center construction is an added advantage.
• Familiarity with ISO standards is beneficial.

Responsibilities

• Manage and control project documentation as per company policies.
• Maintain an organized document control system for project records.
• Monitor document progress to prevent delays in submissions.

Skills

Document control processes

Organizational skills

Detail-oriented

Communication in English and Malay

Education

Diploma or Degree in Administration, Business, Engineering

Job description

Manage and control all project documentation in accordance with company policies and requirements.

Maintain a well-structured document control system (hardcopy & electronic) to ensure accuracy, accessibility, and security of project records.

Register, track, update, and distribute all incoming and outgoing documents, drawings, and correspondence.

Ensure proper version control and systematic archiving of superseded or obsolete documents.

Monitor document progress and follow up with relevant parties to prevent delays in submissions or approvals.

Prepare transmittals, document reports, and logs for submission to relevant parties and consultants.

Support project audits, inspections, and handover activities by providing complete and accurate documentation.

Ensure all document control activities comply with ISO standards and project quality requirements.

Requirements

• Diploma or Degree in Administration, Business, Engineering, or a related field.
• 3–5 years of experience as a Document Controller; experience in data center construction is an added advantage.
• Strong understanding of document control processes, QA/QC requirements; familiarity with ISO standards will be an added advantage.
• High attention to detail with excellent organizational and coordination skills.
• Able to work independently, handle multiple priorities, and perform effectively under pressure.
• Able to communicate in English and Malay; proficiency in Mandarin will be an added advantage.
• Willing to be stationed and work in Kuantan.