Document Control Unit Assistant

Technomeiji Rubber; Negeri Sembilan; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading rubber manufacturing company in Malaysia is looking for a DCU Assistant to support document control activities. The role involves managing, recording, and distributing project documents effectively according to company procedures. Candidates should have a diploma or certificate in a related field, along with 1-2 years of relevant experience and proficiency in Microsoft Office. Strong organizational skills and attention to detail are essential, as well as the ability to work independently in a fast-paced environment.

Qualifications

• Minimum 1-2 years of experience in document control or administrative support.
• Familiar with document control systems and filing methods.
• Able to work independently and meet deadlines.

Responsibilities

• Assist in receiving, registering, numbering, and distributing documents.
• Maintain and update document registers and logs.
• Ensure documents are filed and easily retrievable.
• Monitor document revisions and ensure latest versions are in use.

Skills

Document control systems

Microsoft Office (Word, Excel, Outlook)

Organizational skills

Attention to detail

Communication skills

Coordination skills

Education

Diploma / Certificate in Business Administration or related field

Job description

Overview

The DCU Assistant is responsible for supporting document control activities to ensure all company and project documents are properly managed, recorded, distributed, and archived in accordance with company procedures.

Job Description / Job Scope

The DCU Assistant is responsible for supporting document control activities to ensure all company and project documents are properly managed, recorded, distributed, and archived in accordance with company procedures.

Key Responsibilities

• Assist in receiving, registering, numbering, and distributing incoming and outgoing documents

• Maintain and update document registers, logs, and tracking records

• Ensure documents are properly filed (softcopy and hardcopy) and easily retrievable

• Monitor document revisions and ensure only the latest approved versions are in use

• Support internal departments and project teams in document submission and retrieval

• Coordinate with engineers, project teams, consultants, and external parties on document control matters

• Assist in audits, reviews, and document handover processes

• Ensure compliance with company document control procedures and standards

• Perform other administrative tasks as assigned by the DCU Officer / Document Controller

Job Requirements

• Minimum Diploma / Certificate in Business Administration, Information Management, or related field

• 1–2 years of experience in document control or administrative support

• Familiar with document control systems and filing methods

• Proficient in Microsoft Office (Word, Excel, Outlook)

• Good organizational skills with strong attention to detail

• Able to work independently and meet deadlines

• Good communication and coordination skills

Preferred (Added Advantage)

• Experience in construction / engineering / project-based environment

• Familiar with ISO documentation practices

• Experience using EDMS or document management systems