Document Control Center Specialist (DCC Specialist)

IHASTEK; Kulai; On-site; MYR 36,000 - 48,000; Full time

Job summary

A manufacturing company in Johor, Malaysia is seeking a Document Control Center Specialist. The role involves managing the creation, distribution, and maintenance of corporate documents to support compliance with quality management systems. Ideal candidates will have at least 1 year of document control experience, preferably in a manufacturing setting, and be detail-oriented with a strong focus on data accuracy. The position offers a five-day work week and various benefits including EPF and overtime pay.

Benefits

5 Working Days

Annual Leave

EPF

SOCSO

EIS

Overtime Pay

Qualifications

• Minimum of 1 year of experience in document control, preferably in manufacturing.
• Detail-oriented with strong data accuracy and confidentiality.
• Must be proficient in Microsoft Office and document management systems.

Responsibilities

• Manage the numbering, release, and obsolescence of documents.
• Maintain document archiving systems for security and integrity.
• Coordinate document change requests and approval workflows.
• Ensure only latest approved versions of documents are in use.
• Provide document evidence for audits and compliance.
• Perform regular backups of critical documents.
• Assist in standardizing document formats and templates.
• Conduct training on document control procedures.

Skills

Document control experience

Teamwork

Communication

Attention to detail

Proficiency in Microsoft Office

Education

Formal training in ISO 9001 or IATF 16949

Tools

Document management systems (PDM / PLM)

Job description

Document Control Center Specialist (DCC Specialist)

Responsible for the creation, distribution, archiving, updating, and obsolescence management of corporate documents, ensuring controlled documentation, accurate versioning, and traceable information to support the QMS and daily operations.

Requirements

• A minimum of 1 year of experience in document control, preferably in a manufacturing environment.
• Formal training in ISO 9001 and/or IATF 16949 (priority).
• Detail‑oriented with a strong sense of data accuracy, confidentiality, and document integrity.
• Proficient in Microsoft Office and document management systems (e.g. PDM / PLM).
• Strong teamwork spirit with coordination, communication, and multitasking abilities.

Responsibilities

• Manage the numbering, release, revision, and obsolescence of system documents, technical drawings, and process specifications.
• Maintain electronic and physical document archiving systems to ensure document security, integrity, and easy retrievability.
• Monitor document change requests, coordinate review and approval workflows, and update document distribution matrices accordingly.
• Ensure only the latest approved versions of documents are in use and promptly retrieve and control obsolete documents.
• Provide document evidence and records for internal and external audits, ensuring compliance with applicable system standards.
• Perform regular backups of critical documents and support the development and maintenance of disaster recovery plans.
• Assist departments in standardizing document formats, templates, and naming conventions.
• Conduct training for employees on document control procedures to enhance compliance and system awareness.

Benefits

• 5 Working Days
• Annual Leave
• EPF
• SOCSO
• EIS
• Overtime Pay