Credit Admin Executive - Property

IOI Properties Group; Kulai; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading property development company in Malaysia seeks a detail-oriented individual to manage credit control and documentation processes. Responsibilities include preparing monthly and weekly reports, liaising with relevant departments for timely execution of property sales, and ensuring compliance with documentation procedures. The successful candidate will oversee the junior staff, monitor billing collections, and ensure proper compliance with ISO standards. This role is pivotal in maintaining organization and efficiency within the property sales process.

Qualifications

• Experience in preparing credit control reports and handling documentation.
• Ability to monitor billing processes and follow up with various parties.
• Organizational skills to keep documentation tracking reports up-to-date.

Responsibilities

• Prepare monthly credit control and weekly AR reports.
• Ensure proper documentation till hand over of vacant possession.
• Liaise with departments for architect certificates and billings.
• Monitor collection of billing and ensure agreements are executed.
• Guide junior staff and ensure compliance with ISO standards.

Job description

Prepare monthly credit control reports, weekly AR reports and other relevant reports as and when required.

Ensure that all after sales documentations for property sales are being carried out effectively till hand over of vacant possession inclusive of preparation for handover of vacant possession.

Ensure and follow up with project department for architect certificate(s) to be issued on time and all billings for property sales are generated upon receipt of architect certificates from project department.

Monitor and follow up with the relevant parties (sales/banks/lawyers/purchasers, if necessary) to ensure sales and purchase agreement/loan approval/differential sum/advice & etc. are done property and make sure that the collection for billings, miscellaneous billings & etc. are collected on time.

Always keeps the documentation tracking report up-to-date.

Liaison with relevant departments and preparation of documentation

Guide and coordinate the junior staff to perform their tasks accordingly and effectively.

Ensure all documentations for leasing (if applicable) are being carried

Generate/process/check reminders, credit note & debit note (if applicable), miscellaneous billing and refund to purchasers.

Check and make sure all bills for legal fee are recorded properly upon receipt from lawyers before submitting to Accounts for issuance of cheque.

Check and record Memorandum of Transfer properly and release of titles to the respective lawyers on time.

Compliance with ISO at all time & update data analysis reports properly.

Process sub-sale & auction cases and keep the particulars in the files up-to-date at all time.

Any other duties that may be assigned by the superior as and when required.