Corporate Secretary Executive - Hong Kong Market

Sleek; Remote; MYR 40,000 - 60,000; Full time

Job summary

A forward-thinking tech company located in Kuala Lumpur is seeking a Corporate Secretary Executive to deliver exceptional corporate services. You will manage incorporations, prepare statutory documents, and ensure compliance with corporate governance standards. The ideal candidate has 1-3 years of relevant experience and strong organizational skills, along with proficiency in English and Cantonese/Mandarin. This position offers the flexibility to work from home and the opportunity to grow in a dynamic environment.

Benefits

Work from home flexibility

Competitive market salaries

Generous paid time off

Employee share ownership plan

Qualifications

• 1–3 years of experience in Corporate Secretarial, Compliance, or Administration.
• Proficient in English and Cantonese/Mandarin.
• Strong organisational skills with high attention to detail.

Responsibilities

• Incorporating new companies and transferring corporate secretary appointments.
• Preparing statutory documents like AGM and Board Resolutions.
• Monitoring statutory deadlines and maintaining records.

Skills

Organisational skills

Time management

Attention to detail

English proficiency

Cantonese/Mandarin proficiency

Education

Business-related experience

Relevant certifications

Job description

Through proprietary software and AI, along with a focus on customer delight, Sleek makes the back-office easy for micro SMEs.

We give Entrepreneurs time back to focus on what they love doing - growing their business and being with customers. With a surging number of Entrepreneurs globally, we are innovating in a highly lucrative space.

We operate 3 business segments:

1. Corporate Secretary: Automating the company incorporation, secretarial, filing, Nominee Director, mailroom and immigration processes via custom online robots and SleekSign. We are the market leaders in Singapore with ~5% market share of all new business incorporations
2. Accounting & Bookkeeping: Redefining what it means to do Accounting, Bookkeeping, Tax and Payroll thanks to our proprietary SleekBooks ledger, AI tools and exceptional customer service
3. FinTech payments: Overcoming a key challenge for Entrepreneurs by offering digital banking services to new businesses

Sleek launched in 2017 and now has around 15,000 customers across our offices in Singapore, Hong Kong, Australia and the UK. We have around 500 staff with an intact startup mindset.

We have recently raised Series B financing off the back of >70% compound annual growth in Revenue over the last 5 years. Sleek has been recognised by The Financial Times, The Straits Times, Forbes and LinkedIn as one of the fastest growing companies in Asia.

Backed by world-class investors, we are on track to be one of the few cash flow positive, tech-enabled unicorns based out of Singapore.

We are looking for a Corporate Secretary Executive that is excited about the below Mission and Outcome.

Mission: The Company Secretary Executive based in Malaysia will play a pivotal role in delivering exceptional corporate services to our clients.

Outcome: The successful candidate will report to the Portfolio Team Manager and the Corporate Secretary Managers. You will be involved in the full-spectrum of corporate secretarial work. This includes:

• Incorporating new companies (private limited, sole proprietorship etc.)
• Transferring corporate secretary appointments for existing companies.
• Preparation and drafting of statutory documents (e.g. AGM, EGM, Board Resolution, etc.)
• Other corporate or ad-hoc administrative duties as assigned by the Manager(s)
• Maintaining minutes books and updating records in registers.
• Monitoring statutory deadline.
• Facilitating company Incorporations; annual returns; and other corporate changes for Hong Kong companies under Hong Kong Companies Ordinance.
• Ensuring adherence to regulatory requirements and corporate governance standards, protecting our clients' interests.
• Providing exceptional support and guidance to clients, fostering strong relationships and ensuring their satisfaction with our services.
• Collaborating closely with internal teams to align operations with the company's strategic goals, promoting a cohesive and efficient work environment.

To meet this requirement, the candidate should have:

• 1–3 years of relevant experience in business-related industries, such as Corporate Secretarial, Compliance, Customer Service, or Administration.
• Proficiency in English and Cantonese/Mandarin, both spoken and written.
• Strong organisational and time management skills.
• High attention to detail with a focus on accuracy in documentation and reporting.
• Ability to adapt to a fast-paced and high-pressure work environment.

The interview process

The successful candidate will participate in the below interview stages. We anticipate the process to last no more than 3 weeks from start to finish.

Whether the interviews are held over video call or in person will depend on your location and the role.

TA Screen

A ~30 minute video call with a member of our HR team to discuss your application and get a better understanding of your experience and expectations for the role

Technical assessment

A ~45 minute chat with a member of hiring manager, where they will dive into some of your recent work situations to understand how you think and work.

Soft-skill assessment

A ~45-minute conversation with a member of our leadership team, focused on exploring your culture fit.

Offer

We’ll make a non-binding offer verbally or over email, followed by a couple of short phone or video calls with references that you provide to us.

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Requirement for background screening

Please be aware that Sleek is a regulated entity and as such is required to perform different levels of background checks on staff depending on their role.

This may include using external vendors to verify the below:

• Your education
• Any criminal history
• Any political exposure
• Any bankruptcy or adverse credit history

We will ask for your consent before conducting these checks. Depending on your role at Sleek, an adverse result on one of these checks may prohibit you from passing probation.

By submitting a job application, you confirm that you have read and agree to our Data Privacy Statement for Candidates, found at sleek.com.

Some other great things about working at Sleek…

Humility and kindness: Humility is a core attribute we hire for, which means we have a culture of not taking ourselves too seriously and being able to laugh. Kindness is also incredibly important. We are committed to creating and nurturing a diverse and inclusive environment.

Flexibility: You’ll be able to work from home 5 days per week. If you need to start early or start late to cater to your family or other needs, we don’t mind, so long as you get your work done and proactively communicate. You can also work fully remote from anywhere in the world for 1 month each year

Financial benefits: We pay competitive market salaries and provide staff with generous paid time off and holiday schedules. Certain staff at Sleek are also eligible for our employee share ownership plan and can share in the upside of our stellar growth trajectory as we work toward listing on a prominent stock exchange in the Asia Pacific region.

Personal growth: You’ll get a lot of responsibility and autonomy at Sleek - we move at a fast pace so you’ll be making decisions, making mistakes and learning. There’s also a range of internal and external facing training programmes we run. We’re also at the forefront of utilising AI in our space and are developing a regional centre of AI excellence. It is our intention that if you leave Sleek, you leave as a more well-rounded person and professional.

Sleek is also a proudly certified B Corp. Since we started our journey in 2017, we’ve been committed to building Sleek as a force for good. In just over 5 years, we’ve joined a community of industry leaders like Patagonia, Ben & Jerry's, and P&G who are building an inclusive, equitable, and a regenerative economy. We have planted over 29,271 trees to reforest our ecosystem and saved 7 tons of paper from landfills by processing over 1.4M pages through SleekSign. We aim to be Carbon Neutral by 2030.