Corporate Secretary

WELL CHIP GROUP BERHAD; Johor Bahru; On-site; MYR 200,000 - 250,000; Full time

Job summary

A leading company in Malaysia is seeking an in-house Corporate Secretary to ensure compliance with regulatory obligations and manage governance processes. The ideal candidate will have a degree in Law or a related field, strong knowledge of corporate governance, and at least 3–5 years of relevant experience. This role is based in Johor Bahru and involves working closely with the Board of Directors and management to oversee corporate compliance and governance functions.

Qualifications

• Minimum 3–5 years of relevant experience in company secretarial or corporate governance roles, preferably in Malaysia.
• Strong knowledge of Companies Act, securities laws, and corporate governance frameworks.
• Able to work in Johor Bahru office.

Responsibilities

• Ensure compliance with Bursa Malaysia Listing Requirements and Companies Act.
• Manage board and committee processes, ensuring clarity and compliance.
• Coordinate with Compliance Officer for ESG and regulatory requirements.
• Oversee governance aspects of major corporate transactions.
• Track progress of governance and compliance deliverables across departments.

Skills

Strong communication skills

Analytical skills

Problem-solving skills

Education

Bachelor’s Degree in Law or equivalent

Professional qualification in Company Secretarial Practice

Job description

Overview

We are seeking a in-house Corporate Secretary, to work in our Corporate Office in Taman Desa Tebrau, Johor Bahru.

The Corporate Secretary will report to the Head of Corporate Service under the Management Department. The role is responsible for ensuring that the company complies with all corporate governance standards, regulatory and statutory obligations.

The role supports the Board of Directors and Senior Management, and provides strategic support on legal, regulatory and governance matters, while also managing the company’s secretarial and compliance functions on a day-to-day basis.

Responsibilities

1. Corporate Governance & Bursa Compliance - Ensure full compliance with Bursa Malaysia Listing Requirements, the Companies Act, and relevant securities laws. Oversee the preparation and timely release of announcements, circulars, quarterly results, annual reports, and shareholder communications. Provide guidance to the Board of Directors on governance matters and regulatory obligations. Draft, update, and implement corporate governance, compliance, and risk management policies to ensure the Company’s framework remains current, effective, and robust. Act as liaison with Bursa, SC (Securities Commission), auditors, sponsors, and legal advisors.
2. Board & Corporate Secretariat Oversight - Manage board and committee processes: agenda setting, papers, resolutions, and minutes, including reviewing and cleaning up board papers to ensure compliance and clarity, and anticipating board members’ queries. Ensure statutory registers, disclosures, and filings are maintained accurately and submitted on time. Support directors in fulfilling fiduciary duties through structured governance practices.
3. Compliance & ESG Oversight - Coordinate closely with the Compliance Officer and other relevant teams to ensure all sustainability, ESG, and regulatory requirements are fully met. Provide oversight and guidance so that corporate disclosures and reports reflect integrated compliance across governance, ESG, and operational areas. Foster collaboration across functions to ensure Bursa obligations and broader stakeholder expectations are satisfied.
4. Strategic Corporate Transactions - Oversee governance and disclosure aspects of major transactions (M&A, fundraising, related-party transactions). Ensure all corporate actions are properly documented and disclosed in accordance with Bursa requirements. Provide board and management with governance input on strategic deals.
5. Project Management & Execution Oversight - Work with the management team to ensure all required actions, documentation, and follow-ups are completed in line with Bursa obligations. Coordinate across departments to track progress of governance and compliance deliverables. Provide oversight to ensure that key initiatives and requirements are implemented effectively and on time.

Definition of Success

Success for the Corporate Secretary is defined by the Board’s confidence that the Company is fully compliant with Bursa Malaysia requirements and all governance obligations. The role is successful when directors, regulators and shareholders can clearly see that disclosures, processes, and documentation are complete, accurate, and timely, and when the Board feels assured that the Company’s governance framework is robust and trustworthy.

Requirements

• Candidate must possess at least a Bachelor’s Degree, Professional Degree, Master’s Degree in Law, Corporate Secretarial, Corporate Administration, Corporate Governance or equivalent
• Professional qualification in Company Secretarial Practice (e.g., ICSA/MAICSA) will be advantageous
• Minimum 3–5 years of relevant experience in company secretarial or corporate governance roles
• Strong knowledge of Companies Act, securities laws, listing requirements, and corporate governance frameworks
• Strong communication, drafting skills, analytical and problem-solving skills
• Able to work in Johor Bahru office