Corporate Personal Assistant to Director

Xinda Development; Chukai; On-site; MYR 50,000 - 70,000; Full time

Job summary

A dynamic development company is seeking a Corporate Personal Assistant to support the Director with managing executive schedules, handling sensitive documents, and assisting in various executive functions. Ideal candidates will have at least a Bachelor’s degree and minimum 3 years of experience in a similar role. Proficiency in English, Bahasa Malaysia, and Mandarin is essential for effective communication with clients. The role demands strong organizational skills, professionalism, and the ability to manage confidential information.

Qualifications

• Minimum 3 years of experience as a Personal Assistant or Executive Assistant.
• Ability to multitask and prioritize effectively.
• High level of integrity and maintains confidentiality.

Responsibilities

• Manage meetings, appointments, and travel arrangements.
• Handle and prepare sensitive information/documents.
• Assist the Director with various tasks including correspondence.

Skills

Organizational skills

Time-management skills

Proactive attitude

Interpersonal skills

Communication skills in English

Communication skills in Bahasa Malaysia

Communication skills in Mandarin

Education

Bachelor’s or Master’s Degree in Business Administration or related discipline

Tools

Microsoft Windows

Microsoft Excel

Microsoft Outlook

Job description

Corporate Personal Assistant to Director

• Organize Executive Schedules: Manage meetings, appointments, and travel arrangements with precision and discretion.
• Manage Confidential Documents: Handle and prepare sensitive information/documents with the utmost confidentiality, ensuring accurate record‑keeping and easy retrieval. Act as the primary point of contact between the Director and internal/external stakeholders, handling all communications with professionalism and confidentiality.
• Support Executive Functions: Assist the Director with a variety of tasks, from correspondence to event planning, showcasing your multitasking abilities.
• Maintain Professionalism: Interact with business associates, management, and staff with professionalism and approach‑ability, ensuring a positive company image.
• Undertake special assignments, ad‑hoc functions, and related duties as and when required.

Qualifications

• Candidate must possess at least a Bachelor’s Degree/Master’s Degree in Business Administration, Secretarial Studies, Financial Management, or related discipline.
• Minimum 3 years of working experience as a Personal Assistant, Executive Assistant, or similar executive support role.
• Strong organizational and time‑management skills with the ability to multitask and prioritize effectively.
• Proactive, resourceful, and able to adapt to dynamic situations.
• Professional demeanor with the ability to engage with diverse groups.
• Pleasant personality and ability to work independently and under pressure.
• High level of integrity and ability to maintain confidentiality at all times.
• Computer literate – Microsoft Windows, Excel, and Microsoft Outlook.
• Possess good communication and interpersonal skills.
• Proficient in English, Bahasa Malaysia & Mandarin as the role requires interaction with Mandarin‑speaking clients.
• Candidates must be comfortable with remote site conditions and physically demanding tasks.
• Willingness and ability to travel with the Director when required.