Conveyancing Clerk

Malaysian Bar; Johor Bahru; On-site; MYR 100,000 - 150,000; Full time

Job summary

A reputable legal firm in Johor Bahru seeks a Conveyancing Clerk/Legal Admin/Legal Associate. Responsibilities include preparing legal documentation, assisting clients, and managing legal tasks. Candidates should ideally possess an LLB, relevant qualifications, and experience in conveyancing matters. The role requires good time management and interpersonal skills, with the ability to work independently and in teams. Interested applicants should apply via email with their resume.

Qualifications

• At least one year of experience in conveyancing matters.
• Good command of English; proficiency in Bahasa Malaysia preferred.
• Ability to work independently as well as in teams.

Responsibilities

• Handle legal documentation for transactions and projects.
• Attend to clients' inquiries and prepare reports.
• Assist lawyers with documentation and tracking deadlines.

Skills

Legal documentation preparation

Interpersonal skills

Time management

Drafting legal documents

Legal research

Education

LLB or relevant qualification

Minimum SPM/STPM or Diploma

Tools

Microsoft Office

Job description

CONVEYANCING CLERK/ LEGAL ADMIN/ LEGAL ASSOCIATE

• Competent in handling and preparing legal documentation related to sub-sale transactions, loan documentation, developer projects, and other conveyancing matters.
• Proficient in liaising with purchasers, bankers, developers, government authorities (e.g., Land Office, LHDN), and lawyers.
• Capable of working independently with minimal supervision while ensuring compliance with all relevant timelines.
• Strong time management skills with the ability to monitor key deadlines (e.g., stamping, registration, drawdown) and ensure timely completion of tasks.
• Responsible for closely monitoring all developer-related files, attending to purchasers' enquiries, and preparing regular status updates and reports.

[LEGAL ADMIN]

• Perform general administrative tasks including filing, photocopying, scanning, data entry, and managing delivery of documents via dispatch, courier service with proper record‑keeping.
• Organize and maintain both physical and digital files accurately and systematically.
• Handle incoming and outgoing calls, emails, mail with office etiquette.
• Attend to clients’ inquiry or complaint in a professional and courteous manner.
• Assist lawyers with documentation preparation and tracking of deadlines.
• Monitor office supplies, handle simple accounts and billing, and support daily office operations.
• Assist with payment of utility bills and other recurring office expenses.
• Perform any other duties and tasks reasonably assigned from time to time.

[LEGAL ASSOCIATE]

• Draft, review, and negotiate a variety of legal documents, including agreements, contracts, and related documentation across different matters.
• Assist in a range of legal work, which may include corporate, conveyancing, litigation support, or other practice areas of the firm.
• Provide practical legal support and assistance to clients under supervision, including advising on contractual, compliance, and procedural matters.
• Conduct legal research and prepare legal opinions, internal memoranda, and client correspondence in a timely and accurate manner.
• Keep abreast of relevant laws, regulations, and legal developments applicable to the firm’s practice areas.
• Liaise professionally with clients, counterpart solicitors, company secretaries, bankers, auditors, courts, and relevant authorities as required.
• Manage assigned files, timelines, and key deadlines to ensure matters progress efficiently and in accordance with instructions.
• Maintain proper file management, documentation, and regular reporting to supervising partners.
• Provide support to partners and senior associates on ad‑hoc matters and cross‑practice work when required.
• Candidates without prior experience will be provided with guidance and training on firm procedures and drafting standards, and are expected to demonstrate a strong learning attitude, diligence, and commitment.

Qualifications and Requirements:

[CONVEYANCING CLERK]

• At least one (1) year of working experience in handling various conveyancing matters, including sub‑sale transactions, loan documentation, and developer project files.
• Good interpersonal skills with a positive and proactive working attitude.
• Experience in liaising with developers, bankers, and navigating developer portals is an added advantage.
• Ability to commence work immediately or within a short notice period is preferred.

[LEGAL ADMIN]

• Minimum SPM/STPM or Diploma in relevant field.
• Proficient in Microsoft Office (Word, Excel).
• Good organization skills with attention to detail.
• Responsible, reliable and able to multitask in a fast‑paced environment.
• Prior experience in legal firm is an advantage.

[LEGAL ASSOCIATE]

• Possess an LLB and relevant qualification/admission to practise law in Malaysia (CLP or Bar admission) where applicable; newly admitted candidates are encouraged to apply.
• Prior legal experience is an advantage but not mandatory; fresh graduates and newly called lawyers may be considered.
• Strong drafting, analytical, and legal research skills with meticulous attention to detail.
• Good command of English (written and spoken); proficiency in Bahasa Malaysia is preferred. Mandarin is an added advantage.
• Able to work independently with minimal supervision, and also collaborate effectively within a team.
• Good time management skills with the ability to prioritize tasks, manage multiple matters, and meet tight deadlines.
• Professional communication and interpersonal skills, with confidence in liaising with clients and external stakeholders.
• Positive attitude, responsible, hardworking, and committed to continuous learning and improvement.
• Able to perform under pressure in a fast‑paced environment while maintaining accuracy and quality of work.
• Availability to commence work immediately or within a short notice period is preferred.

Job Start Date:

01 February 2026

Application Closing Date:

31 January 2026

How to Apply:

Please e‑mail your updated resume to *******@lxchiah.com (preferably in PDF). We regret that only shortlisted candidates will be notified for an interview.