Contracting_Procurement Executive - Operation

Ambition Recruitment; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A recruitment agency is seeking a Contracting Procurement Executive in Kuala Lumpur. This role involves overseeing intercompany transactions, managing purchase orders, and ensuring compliance in procurement operations. Ideal candidates should have a Bachelor's Degree in Business Administration or a similar field, at least 3 years of relevant experience, and proficiency in procurement systems like Coupa. Strong interpersonal skills and the ability to work in fast-paced environments are essential for success in this position.

Qualifications

• Minimum 3 years of experience in procurement operations or intercompany management.
• Experience in a global shared services environment is an advantage.
• Proven ability to thrive in fast-paced environments.

Responsibilities

• Oversee the lifecycle of intercompany transactions.
• Coordinate and manage intercompany purchase orders.
• Manage contract uploads and lifecycle compliance.
• Resolve discrepancies in invoicing and delivery.

Skills

Procurement systems proficiency

Microsoft Office Suite

Stakeholder relationship building

Cross-functional collaboration

Education

Bachelor's Degree in Business Administration / Supply Chain / Purchasing

Tools

Coupa

ERP systems

Job description

Contracting_Procurement Executive - Operation

This role Executive for intercompany Operations is responsible for overseeing the end-to-end lifecycle of intercompany transactions, including coordination of contract signing, purchase order creation, contract management, goods receipt processing, and system integration. This role ensures compliance with internal policies, facilitates accurate financial reporting, and supports operational efficiency across business units.

Intercompany Purchase Order Management

• Create and manage intercompany purchase orders (POs) in Coupa or equivalent systems.
• Ensure POs are aligned with business rules and approved workflows.
• Monitor PO status and resolve discrepancies in pricing, quantity, or delivery.

Contract Uploading and Lifecycle Management

• Coordinate the bulk upload of intercompany contracts into Coupa, ensuring all mandatory fields are completed.
• Maintain a centralized register of intercompany agreements, including expiry dates and renewal notifications.
• Collaborate with BCOs/BCMs to ensure timely submission and system compliance.
• Support contract vetting, execution, and updates in accordance with intercompany transaction policies.

Invoice Matching

• Resolve discrepancies between received items and invoiced quantities.
• Ensure accurate data entry and documentation for audit and compliance purposes.

Stakeholder Engagement and Reporting

• Liaise with internal teams (e.g., recharge, finance, legal) to align inter-company processes.
• Provide regular updates on contract uploads, PO status, and goods receipt metrics.
• Train and support end-users on system usage and compliance requirements.

Education

• Bachelor's Degree in Business Administration / Supply Chain / Purchasing or equivalent.

Experience

• Minimum 3 years of working experience in procurement operations or Intercompany management.
• Experience in a global / shared services or similar environment providing procurement related services will be an added advantage.

Special Skills or Business Knowledge

• Proficiency in any Procurement / ERP systems / P2P system.
• Proficiency in the use of Microsoft Office Suites.
• Good understanding of procurement, business processes and systems.
• Ability to develop strong relationships with internal and external stakeholders.
• Ability to collaborate with cross-functional teams (e.g., Contract, Legal, Finance, Compliance, Tax, etc.).

Others

• Shows initiative and ownership of tasks and responsibilities assigned.
• Good interpersonal and communication skills.
• Service-oriented and committed to teamwork and able to thrive in a fast-paced environment.
• May require working on Malaysia public holiday to support global businesses.