Contract Signatory Coordinator

S&P Global; Penang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading global financial services firm is looking for a Contract Signatory Coordinator in Penang, Malaysia. This role involves managing the end-to-end process of contract execution, ensuring compliance with approval workflows, and maintaining accurate records. Candidates should possess a Bachelor's degree and 2-3 years of relevant experience, alongside strong communication and organizational skills. A competitive salary and benefits are provided.

Benefits

Health & Wellness

Flexible Downtime

Continuous Learning

Family Friendly Perks

Qualifications

• Minimum of 2–3 years of experience in contract administration or legal coordination.
• Experience with e-signature platforms is desirable.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the end-to-end process of contract execution.
• Ensure contracts are routed to the correct signatories.
• Maintain accurate records of all executed contracts.

Skills

Attention to detail

Organizational skills

Communication skills

Familiarity with contract lifecycle

Proficiency in Microsoft Office Suite

Education

Bachelor’s Degree in Business Administration, Legal Studies, Commerce

Diploma or Certification in Contract Management

Tools

DocuSign

Adobe Sign

Job description

Overview

The Contract Signatory Coordinator is responsible for managing the end-to-end process of contract execution. This includes ensuring all necessary approvals are obtained, directing contracts to the appropriate signatories, coordinating signatures from all parties, and maintaining accurate filing of signed contracts. The role ensures compliance with internal approval workflows and external contractual timelines.

Key Responsibilities

• Contract Coordination & Execution: Ensure contracts are routed to the correct internal and external signatories in a timely manner.
• Coordinate with internal departments to confirm all necessary approvals (e.g., legal, finance, procurement, leadership) are obtained prior to signature.
• Monitor the status of contracts in the signature workflow and follow up to ensure timely completion.
• Signature Management: Prepare documents for signature using appropriate tools (e.g., DocuSign, Adobe Sign, physical signature).
• Verify authority and validity of signatories and ensure signatory limits are adhered to.
• Track and document each stage of the signing process for audit purposes.
• Filing and Record Management: Maintain accurate records of all executed contracts, both digital and physical.
• Ensure contracts are stored in accordance with company policy, regulatory requirements, and data protection laws.
• Support contract retrieval and auditing when required.
• Compliance and Communication: Ensure adherence to company policies and procedures for contract approvals and execution.
• Act as the primary point of contact between internal stakeholders and external parties for contract signing matters.
• Escalate issues or delays to the relevant stakeholders in a timely manner.

Qualifications and Experience

Education:

• Bachelor’s Degree in Business Administration, Legal Studies, Commerce, or related field is required.
• A Diploma or Certification in Contract Management, Paralegal Studies, or Compliance is a plus.

Experience:

• Minimum of 2–3 years of experience in contract administration, legal coordination, compliance, or a similar administrative role involving documentation workflows.
• Experience with e-signature platforms (e.g., DocuSign, Adobe Sign) is desirable.

Skills and Competencies:

• Strong attention to detail and organizational skills.
• Familiarity with contract lifecycle processes and basic legal terminology.
• Ability to handle confidential information with discretion.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (especially Word, Excel, and Outlook) and document management systems.
• Ability to work independently and manage multiple priorities under tight deadlines.

Key Relationships

Internal: Legal Team, Procurement, Finance, Business Units, Executive Assistants

External: Vendors, Clients, Legal Representatives, Partners

About OSTTRA

Launched in 2021, OSTTRA unites four businesses that have been at the heart of post-trade evolution and innovation for over 20 years: MarkitServ, Traiana, TriOptima and Reset. With an outstanding track record of developing and supporting critical market infrastructure, our combined network connects thousands of market participants to streamline end to end workflows – from trade capture at the point of execution, through portfolio optimization, to clearing and settlement. Joining the OSTTRA team is a unique opportunity to help build a bold new business with an outstanding heritage in financial technology, playing a central role in supporting global financial markets. Learn more at www.osttra.com.

What’s In It For You?

We take care of you, so you can take care of business. We care about our people. That’s why we provide everything you—and your career—need to thrive at S&P Global.

Benefits include: Health & Wellness, Flexible Downtime, Continuous Learning, Invest in Your Future, Family Friendly Perks, Beyond the Basics.

For more information on benefits by country visit:

Equal Opportunity Employer:

S&P Global is an equal opportunity employer and all qualified candidates will receive consideration for employment without regard to race/ethnicity, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, marital status, military veteran status, unemployment status, or any other status protected by law. Only electronic job submissions will be considered for employment. If you need an accommodation during the application process due to a disability, please send an email to: **************@spglobal.com and your request will be forwarded to the appropriate person.

US Candidates Only: The EEO is the Law Poster http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf and Pay Transparency Nondiscrimination Provision https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

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