Company Secretary Associate

Amaze Advisory; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A corporate services firm in Kuala Lumpur seeks an experienced professional to manage client portfolios and ensure compliance with statutory regulations. In this role, you'll prepare corporate documents, liaise with clients for secretarial advice, and uphold deadlines in line with the Companies Act 2016. Ideal candidates have at least 3 years of corporate secretarial experience, possess strong communication skills, and have a relevant degree. The firm offers study leave and professional membership support, promoting a growth-oriented workplace.

Benefits

Study Leave available

Professional Membership available

Performance driven remuneration and bonus

Qualifications

• Minimum 3 years in corporate secretarial.
• Familiarity with Companies Act 2016 is beneficial.
• Ability to communicate effectively in multiple languages.

Responsibilities

• Manage a portfolio of clients and monitor compliance with statutory regulations.
• Prepare corporate secretarial documents in accordance with legal guidelines.
• Liaise with clients and advise on company secretarial matters.

Skills

Strong written and verbal communication skills

Good knowledge of Companies Act 2016

Strong Microsoft Office skills

Proficiency in English and Bahasa Malaysia

Ability to take on additional duties

Education

Degree in Corporate Administration or related disciplines

ACIS or ICSA graduate

Job description

At Amaze Advisory, we’re more than a corporate services firm — we’re a team that uplifts each other. We cultivate a supportive, growth-oriented workplace where collaboration, integrity, and professional excellence are at the heart of everything we do. Here, every voice matters, and we encourage our people to take initiative, grow their expertise, and find meaning in their work.

You’ll be joining a close-knit team of experienced professionals led by a Senior Manager who values mentorship and open communication. We work in a flat, collaborative structure where cross-functional support — particularly between secretarial, legal, and compliance teams — is part of our day-to-day rhythm. You’ll never feel siloed here.

We understand the importance of continuous professional development for Company Secretaries. That’s why we offer full support for secretarial certifications, including study leave and professional membership reimbursements (e.g., MAICSA/ACIS), helping you stay compliant, certified, and confident in your role.

Amaze Advisory is committed to creating an inclusive workplace that reflects the diversity of the clients and communities we serve. We welcome applicants of all backgrounds, experiences, and identities — your unique perspective helps us grow stronger together.

Job Scope

• To manage a portfolio of clients and monitor the compliance of statutory and regulatory deadline in accordance with the requirements of the Companies Act 2016.
• Preparation of circular resolutions, statutory forms and other corporate secretarial documents in compliance with the relevant statutory regulations and guidelines.
• Familiar with Companies Act 2016 is an added advantage.
• Liaise with clients and advise clients in all aspect of company secretarial matters in accordance to the Companies Act 2016.
• Ensure all communications with clients are supported by e-mails, outlining agreed action steps, responsibilities and deadlines.
• Drafting and preparation all other works under the portfolios allocated, or as and when necessary.
• Liaise with auditors in preparation for and during annual audits.
• Ensure prompt billing and follow-up on outstanding debts.
• To provide support beyond secretarial work as and when required by Seniors.

Requirements

• Minimum 3 years in corporate secretarial
• Degree in Corporate Administration, Business Administration, or other related disciplines, ACIS or ICSA graduate
• Strong written and verbal communication skills
• Good knowledge of Companies Act 2016, procedures and guidelines
• Strong Microsoft Office skills (especially Word)
• Ability and willingness to take on duties outside job specification
• Proficient in English & Bahasa Malaysia (Proficient in Mandarin will be an added advantage)

How this career will benefit you

• Study Leave available
• Professional Membership available
• Performance driven remuneration and bonus