Chief Clerk

Genting Plantations Berhad; Sabah; On-site; MYR 20,000 - 100,000; Full time

Job summary

A prominent plantation company in Sabah is seeking a Chief Clerk to oversee daily clerical operations and ensure efficient administrative processes. Responsibilities include maintaining records, managing office budgets, and ensuring compliance with policies. The ideal candidate holds a Diploma in Business Administration with at least 5 years of experience in administration and is proficient in Microsoft Office. Being knowledgeable about plantation operations and fluent in English and Bahasa Malaysia is advantageous. This role is located on-site in Sabah.

Qualifications

• At least 5 years of working experience in Administration field.
• Skillful in using all Microsoft software.
• Knowledge in plantation is an advantage.

Responsibilities

• Oversee day-to-day clerical operations and administrative tasks.
• Maintain accurate records, files, and databases.
• Manage office budget, order supplies, and liaise with vendors.
• Ensure compliance with company policies and local regulations.
• Prepare reports, meeting minutes, and necessary documents.

Skills

Microsoft Office proficiency

Communication in English

Communication in Bahasa Malaysia

Education

Diploma in Business Admin / Management / Human Resource

Job description

The Chief Clerk is responsible for overseeing day‑to‑day clerical operations and ensuring the smooth execution of administrative tasks. This role involves managing staff, coordinating office activities, maintaining records, and ensuring compliance with office procedures and policies.

Record Management - Maintain accurate records, files, and databases; ensure data integrity and security.

Office Coordination - Plan and coordinate office activities and workflow to ensure efficiency.

Budgeting & Supplies - Manage office budget, order supplies, and oversee vendor relationships.

Compliance - Ensure adherence to company policies, regulations, and legal requirements.

Reporting - Prepare reports, meeting minutes, and other documents as required by senior management.

Compliance with Company PI Policies - Ensure that all Procedural Instruction (PI) is handled in compliance with company policies and data protection regulations, maintaining confidentiality and integrity of sensitive data.

State Authority Compliance - Coordinate and ensure that all operations are compliant with local/state authority requirements, including permits, licenses, quit rent/assessment/property assessment tax and legal documentation.

Foreign Workers’ Renewal - Manage the renewal processes for foreign workers, including handling documentation, permits, and liaison with relevant department.

Ad‑hoc Administrative Tasks - Respond to any administrative matters assigned by the Estate Manager, including preparing reports, documentation, or assisting in various estate management tasks.

Requirement / Qualification

Candidate must possess at least Diploma in Business Admin / Management / Human resource or equivalent.

At least 5 years of working experience in Administration field.

Skillful in using all Microsoft software.

Knowledge in plantation is an advantage.

Proficiency in written and spoken English and Bahasa Malaysia.

Responsible and honest to work.

Willing to work in estate.

Willing to be based in Sabah.

Unlock job insights

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• How many years of people management experience do you have?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• Which of the following languages are you fluent in?
• Are you willing to relocate for this role?
• How much notice are you required to give your current employer?